Adminstrative Assistant

ENGIE Group; Golden (CO); On-site; USD 40,000 - 60,000; Full time

Job summary

ENGIE North America is seeking an Administrative Assistant II to provide essential support to the Engineering & Project Delivery team. This role involves comprehensive administrative tasks, front desk operations, and ensuring a welcoming environment for visitors. The ideal candidate should have a solid background in office procedures and organizational skills, and be proficient in MS Office applications.

Qualifications

• Four years of professional experience in administrative roles.
• Proficient in MS Office, particularly Outlook, Excel, and PowerPoint.
• Strong interpersonal skills and ability to manage multiple tasks.

Responsibilities

• Provide comprehensive administrative support including calendar management and meeting coordination.
• Manage front desk operations and ensure a positive visitor experience.
• Oversee conference room scheduling and support department team members.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Time management

Written communication

Education

High School Diploma/GED/A Levels

Tools

MS Office/Windows

Job description

This is a CONTRACT POSITION.
Your employment will be held by a third-party company of ENGIE’s choosing. Any offered contract role will not constitute an offer for nor guarantee of future employment with ENGIE.

What You Can Expect
As our Administrative Assistant II, Contract you will be a key member of the ENGIE North America Engineering & Project Delivery team, providing essential administrative support and front desk/ office support. In this role, you will create a positive and professional first impression for visitors by managing all front desk activities, including greeting guests, answering the main phone line, and issuing badges. You will be responsible for planning, prioritizing, and organizing a diverse workload, ensuring that tasks align with team priorities. This position is based in Broomfield, CO, and reports to the Administrative Services Manager.

• Provide comprehensive administrative support, including calendar management, meeting coordination, conference call arrangement, travel arrangements, and processing purchase requisitions, invoices, and expense reports, travel arrangements, and preparing internal and external correspondence
• Manage front desk operations, including screening and redirecting calls, handling incoming mail and packages, maintaining the mailroom, and coordinating mail services for employees
• Oversee conference room scheduling and setup, ensuring cleanliness and proper organization, while also preparing materials from drafts using various software programs and Microsoft Office.
• Assist new employees and visitors with tasks such as badge issuance, office orientation, and emergency procedures, ensuring a smooth and welcoming experience
• Support department team members with general administrative tasks, including acting as backup for the Office Services Coordinator, coordinating charitable match program applications, and maintaining visitor and badge logs plete the following objectives.
• The goal of the section is to explain every day activities of someone who works in this role. Convey the day-to-day impact and responsibilities of this position within the business unit they will join.

What You’ll Bring

• You should have four (4) years of professional experience in which you have gained an understanding of office procedures, software applications, and organizational skills necessary for administrative roles
• You are highly proficient in MS Office/Windows, with particularexpertise in Outlook, Excel, PowerPoint, and calendar management
• You are knowledgeable in supporting Operational departments and possess strong interpersonal skills, making you a valuable team player
• You hold excellent writing skills, allowing you to draft and format memos and letters with proper grammar and spelling
• You are proficient in managing multiple, simultaneous tasks, with a high degree of organization and attention to detail
• You have the ability to adapt your communication style to different cultures and backgrounds, and constructively manage conflicts
• This role requires you to be in the office five days a week, as you will be the primary point of contact and represent the office
• Must be willing and able to comply with all ENGIE ethics and safety policies

Why ENGIE?

ENGIE North America isn’t just participating in the Zero-Carbon Transition, we’re leading it! Join us as we develop energy that is renewable, efficient, and accessible to everyone.

ENGIE is proud to be an equal opportunity workplace, and we are firmly committed to creating an inclusive workplace for all employees. We are committed to providing employees with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at [e-mail]. This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status.

This role is not eligible for sponsorship.

The safety of our employees is our number one priority. All employees at ENGIE have both a duty and the authority to STOP WORK if unsafe acts are observed.

Business Unit: GBU Renewables

Division: REN NORTHAM - US

Professional Experience: Skilled ( >3 experience <15 years)

Education Level: High School Diploma/GED/A Levels

Why this matters to us

Our organisation is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We offer reasonable accommodations upon request for individuals with disabilities.