Adminstrative Assistant

Tier1usa; Fort Lauderdale (FL); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Paid Time Off

Health benefits

Employee Assistance Program

Disability and life insurance

401(k) with company match

Job summary

American Pool in Ft. Lauderdale, FL is seeking a dependable Administrative Assistant to join our team. This full-time, in-office role centers on keeping the office organized and running smoothly with strong communication and data-entry skills.

You will support management and staff, interact with customers and vendors, and help with scheduling, reports, and document preparation. Spanish is a plus.

Qualifications

• Previous administrative or office experience preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Excellent attention to detail.
• Ability to multitask and prioritize responsibilities.
• Comfortable working independently and as part of a team.
• Professional, dependable, and positive attitude.
• High school diploma or equivalent required.
• Customer service experience preferred.
• Spanish is a plus, but not required.

Responsibilities

• Answer and direct incoming phone calls in a professional and friendly manner.
• Provide administrative support to management and staff.
• Enter and maintain data accurately.
• Prepare emails, correspondence, forms, reports, and other documents.
• Maintain organized electronic and paper filing systems.
• Assist with scheduling, meetings, and day-to-day office needs.
• Maintain customer and vendor contact information.
• Prepare and track reports and paperwork.
• Order office supplies and assist with vendor communications.
• Process and reconcile expense reports.
• Assist customers and vendors with questions and requests.
• Help maintain office policies and procedures.
• Perform general administrative and clerical duties as needed.
• Work as part of a team to ensure the office operates efficiently.

Skills

Communication

Organization

Attention to detail

Multitasking

Teamwork

Customer service

Spanish language

Education

High school diploma

Tools

Microsoft Office

Word

Excel

Job description

Compensation $18.00 - $22.00/hour

Schedule Full time

Job Type Permanent

Description

American Pool specializes in commercial pool management, staffing, maintenance, and repair & renovation, with a focus on safety across the East Coast and select Southwest markets.

We are looking for a dependable, organized, and friendly Administrative Assistant to join our team in our Ft. Lauderdale, FL office. This is an important position for someone who enjoys staying busy, helping others, and keeping an office organized and running smoothly.

The ideal candidate is a self-starter with excellent communication skills, strong attention to detail, and the ability to manage multiple tasks throughout the day. You will work closely with management, employees, customers, and vendors, helping with the day-to-day administrative needs of the company.

Key Responsibilities

• Answer and direct incoming phone calls in a professional and friendly manner
• Provide administrative support to management and staff
• Enter and maintain data accurately
• Prepare emails, correspondence, forms, reports, and other documents
• Maintain organized electronic and paper filing systems
• Assist with scheduling, meetings, and day-to-day office needs
• Maintain customer and vendor contact information
• Prepare and track reports and paperwork
• Order office supplies and assist with vendor communications
• Process and reconcile expense reports
• Assist customers and vendors with questions and requests
• Help maintain office policies and procedures
• Perform general administrative and clerical duties as needed
• Work as part of a team to ensure the office operates efficiently

Qualifications

• Previous administrative or office experience preferred
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Excellent attention to detail
• Ability to multitask and prioritize responsibilities
• Comfortable working independently and as part of a team
• Proficient with Microsoft Office, including Word and Excel
• Comfortable learning new computer programs and office systems
• Professional, dependable, and positive attitude
• High school diploma or equivalent required
• Customer service experience preferred
• Spanish is a plus, but not required

What We're Looking For

We are looking for someone who takes pride in their work, is reliable and professional, and enjoys being the person others can count on. If you are organized, personable, detail-oriented, and enjoy keeping things on track, we would love to hear from you.

By joining the American Pool team you will be part of a thriving culture grounded in Safety, Excellence, Passion, Boldness, and Partnership. We foster a fun, friendly, and professional environment dedicated to inspiring and creating happier, healthier moments each day. Additional benefits include:

• Paid Time Off including paid vacation days, sick days, floating holidays, and company holidays
• Comprehensive health benefits package including access to medical, vision and dental coverage
• Employee Assistance Program
• Ancillary benefits including short-term and long-term disability insurance, life insurance, critical illness, and accident insurance
• 401(k) benefits with a company match and access to financial wellness educational materials & resources

Schedule: Monday–Friday, Full-Time

Work Location: In Office