Administrator, Treasury Services

University of Pennsylvania; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

The Treasury Services Administrator at the University of Pennsylvania supports the daily operations of the Treasury Services function, handling cash management, banking services, invoicing, and reconciliations. This role collaborates with internal stakeholders and external partners to deliver reliable financial services while upholding strong internal controls and security practices.

Ideal candidates will possess analytical skills, attention to detail, and the ability to manage multiple

Qualifications

• Strong analytical, organizational and problem-solving skills.
• Attention to detail and ability to manage multiple priorities in a dynamic environment.

Responsibilities

• Maintain accurate treasury records and banking documentation.
• Prepare invoices and process treasury-related billing and payments.
• Coordinate with other university departments to support Treasury operations.
• Assist with month-end, quarter-end, and fiscal year-end treasury activities, including reconciliations and audits.

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrator, Treasury Services

Job Profile Title

Accountant B

Job Description Summary

The Treasury Services Administrator, under the general supervision of the Associate Director of Treasury Services, supports the daily operations of the University's Treasury Services function. This position is responsible for performing a broad range of treasury-related activities, including cash management, banking services, invoicing, BEN Deposits processing, account reconciliations, and other operational processes that ensure the efficient, accurate, and compliant administration of Treasury Services. The Treasury Services Administrator provides operational and administrative support for treasury functions by maintaining treasury records and documentation, processing service requests, and assisting with the coordination of banking and financial activities. This position serves as a resource to University departments and collaborates with internal stakeholders, external vendors, and financial institutions to deliver responsive, high-quality customer service while supporting the University's financial operations. The successful candidate possesses strong analytical, organizational, and problem-solving skills, with exceptional attention to detail and the ability to manage multiple priorities in a dynamic environment. This role plays a critical part in safeguarding the University's financial assets, strengthening operational controls, enhancing process efficiency, and supporting the University's strategic financial objectives through effective treasury administration and collaborative service.

Job Description

Job Responsibilities

• Support Treasury Operations : Maintain accurate treasury records, banking documentation, authorized signer records, and electronic files in accordance with record retention requirements. Prepare invoices and process treasury-related billing and payments as assigned. Respond to inquiries from University departments regarding treasury services and BEN deposits while providing exceptional customer service. Coordinate with other business offices to support Treasury operations. Support month-end, quarter-end, and fiscal year-end treasury activities, including reconciliations, reporting, and audit requests. Maintain the confidentiality and security of financial information and banking credentials while adhering to cybersecurity and fraud prevention protocols. Identify opportunities to improve treasury processes, enhance operational efficiency, and strengthen internal controls. Assist with special projects and other Treasury Services initiatives as assigned. Perform other duties as assigned in support of the University's financial operations.
• Process school/center deposits : Maintain BEN Deposits system and users, and monitor cash deposits.
• Forgivable Loan Program : Manage Forgivable Loan Program origination and journals.
• BEN Helps Support : Monitor the Treasury Services customer support portal in BEN Helps and answer/assign support tickets in a timely manner with superior customer service.
• Invoice Management : Create & close PO's, process and track payments, and check for any issues with invoice processing.
• Review and verify the accuracy of journal entries. Conduct special studies and develop or recommend accounting methods and procedures.
• Reconciliation: Resolve deposit discrepancies and prepare correcting entries; perform monthly reconciliations for object codes 1144 and 2401.
• Bank & Merchant Online Portal Maintenance: Provide access to platforms, conduct quarterly audits of users.
• Other duties and responsibili