Administrator, Technology Services

ASME; Little Falls (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

ASME is seeking an experienced Administrator to support the Associate Executive Director of Technology Services in daily operations. The role involves preparing reports, managing budgets, and scheduling meetings while ensuring efficient department workflows.

The ideal candidate has at least 5 years of experience supporting management in a tech-focused environment and possesses excellent communication skills and proficiency in Microsoft Office applications.

Qualifications

• Minimum 5 years of experience supporting C-level management in a technology-focused role.
• Ability to interact professionally with internal and external contacts.
• Experience in managing sensitive information with discretion.

Responsibilities

• Assist Associate Executive Director in day-to-day operations.
• Prepare complex correspondence, reports, and presentations.
• Monitor department budget and track expenditures.
• Manage individual and department expense reports.
• Schedule appointments and arrange meetings and travel.

Skills

Excellent communication skills

Advanced Microsoft Office Suite

SharePoint proficiency

Multitasking and prioritization

Confidentiality and discretion

Reliability and self-starter attitude

Education

College degree or equivalent experience

Job description

ASME (American Society for Mechanical Engineers) is a world-renowned, member-based professional organization focused on serving the technical, educational and other programmatic needs of the engineering and technology communities on a worldwide basis. ASME generates approximately $115 million annually from the sale of products and services and provides a wide range of mission focused programs and activities.

Job Description

The Administrator provides support to the Associate Executive Director, Technology Services and is responsible for ensuring the smooth running of day-to-day administration and management of all areas within Technology Services.

This individual will be responsible for:

• Preparing complex correspondence, reports, and presentations often using Word, PowerPoint, Excel, and other graphics and project planning programs as appropriate.
• Compiling, distributing, entering and verifying expenses for all accounting reports. He/she will interact with accounting, and carry out troubleshooting functions as necessary. Generates purchase orders, processes invoices and verifies the monthly statements.
• Monitoring the budget, including tracking expenditures and providing monthly reports to AED.
• Managing individual and department expense reports and processing through to payment.
• Supporting the AED’s special projects that may include, gathering and summarizing data and analyzing information.
• Organizing and maintaining files of AED's correspondence and records, following up on pending matters.
• Receiving and screening telephone calls, letters, and/or visitors. Answering routine questions and furnishing information to facilitate efficient operations.
• Scheduling appointments and making arrangements for meetings, conferences, and travel.
• Managing weekly staff Attendance Records and processes staff Travel Expense Reports, including maintaining records of same.

Qualifications

A College degree is preferred or equivalent additional experience with a minimum of 5 years’ experience supporting C-level management in a Technology focused entity or Technology focused role required.In addition candidate must have:

• Excellent communication skills both written and verbal, and be able to interact with internal and external contacts in a professional and efficient manner.
• A high level of proficiency in advanced applications of office computer software such as Microsoft Office Suite and SharePoint.
• Ability to properly multi-task and prioritize work by considering its risk, importance, urgency, and potential business, organizational, or customer implications.
• Highly professional, polished, reliable and strong self-starter with a "can do" attitude in addition to a flexible approach.
• Extremely high level of discretion pertaining to confidential information
• High sense of urgency, drive and willingness to do what it takes to get the job done
• Keen ability to follow instructions and understand those instructions with little or no follow up.
• Willingness to learn.

Additional Information

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. ASME takes affirmative action in support of its policy to and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Only those candidates selected for further consideration will be contacted.

To apply for this position please click on the link below:

https://workforcenow.adp.com/jobs/apply/posting.html?client=asme&jobId=158638&lang=en_US&source=CC3

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