Administrator, Supply Chain

Spirit Halloween; Egg Harbor Township (NJ); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Flexible work environment

Career advancement

Competitive base salary

Bonus opportunity

Vacation, Personal, Sick and Holiday

Medical, Dental, Vision, Disability, L

Life and AD&D insurance

401k with company match

30% merchandise discount

Job summary

Spirit Halloween is seeking an experienced Administrative Administrator to support the Senior Vice President, Supply Chain, and assist the team in maintaining efficient operations.

The role focuses on calendar management, travel arrangements, and creating detailed Excel reports, while handling confidential information with discretion in a fast-paced environment.

Qualifications

• Three to five years of administrative experience reporting to executive management.
• Excellent written and verbal communication skills.
• Strong time-management and multitasking abilities.
• Ability to maintain strict confidentiality.
• Proficiency in Microsoft Office and ability to learn new software.

Responsibilities

• Manage the executive’s calendar, appointments, agendas, and task follow-ups.
• Coordinate meetings including scheduling, reminders, and catering arrangements as needed.
• Arrange travel, hotel, transportation, and expense reports for executives.
• Communicate with internal/external partners on various projects and tasks.
• Create and maintain Excel reports and assist with presentations.
• Process invoices and related paperwork with accuracy.
• Maintain professionalism and confidentiality in all materials.
• Organize team communications and events.

Skills

Strong communication skills

Time management

Confidentiality

Microsoft Office proficiency

Tools

Microsoft Office

Job description

Overview

We are authentic, professional providers of fun, focused on building a Great Place To Work For All by staying true to our mission: “Life’s a Party, We’re Makin’ It Fun!” and “So Much Fun It’s Scary!”

At Spencer’s and Spirit, we do the right thing always-integrity, fairness, respect, and transparency are our foundation. You will find our culture to be inclusive, passionate, resilient, and one that values differences and embraces all.

One Team / One Goal

We are leaders and owners of our business success. Whether it’s developing new and exclusive costumes, quality testing products, or implementing technology solutions, our teams understand the value of working collaboratively to embrace change through innovation, curiosity, and thoughtfulness.

We offer a comprehensive benefits package that includes:

• Flexible work environment


• Career advancement


• Competitive base salary


• Bonus opportunity


• Vacation, Personal, Sick and Holiday pay


• Medical, Dental, Vision, Disability, Life and AD&D insurance


• 401k with a company match


• 30% merchandise discount

Responsibilities

The role of the Administrator is to primarily support the Senior Vice President, Supply Chain, while also assisting the team as directed to ensure goals and objectives are accomplished and operations run efficiently.

• Manage the executive’s calendar, including making appointments, creating agendas, and prioritizing and following up on tasks


• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary


• Manage and coordinate travel and travel-related activities, including hotel booking, transportation, and expense reports


• Manage communication with internal and external partners on various projects and tasks


• Create and maintain Excel reports, while also creating and assisting with presentations


• Assist with processing invoices and paperwork


• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business


• Organize the team communications and events

Qualifications

• Three to five years’ experience in an administrative role reporting directly to executive management


• Excellent written and verbal communication skills


• Strong time-management skills and the ability to organize and coordinate multiple projects in a fast-paced environment


• Ability to maintain confidentiality


• Proficiency in Microsoft Office with aptitude to learn new software and systems

The pay range reflects the potential base salary range for this role. Individual base pay is determined by various factors such as relevant experience and skills, and the scopeand responsibilities of the position.

Pay Range

$55,000 - $65,000