Administrator R&D

Toyota; York (AK); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance and wellness plans

401(k) with company match

Paid holidays and PTO

Tuition reimbursement

Job summary

Toyota’s Design Engineering Vehicle team seeks an experienced Administrator to provide comprehensive department support, manage budgets, coordinate travel, onboarding, and workplace services. You will help keep the team operating smoothly and enable leaders to focus on engineering objectives.

Your role involves maintaining records, coordinating events, and ensuring compliant processes across the department while safeguarding confidential information and facilitating collaboration across teams.

Qualifications

• 10+ years of experience providing administrative, office, or department support.
• Experience building productive relationships across organizational levels.
• Experience delivering responsive customer service and supporting team goals.
• Strong written and verbal communication for documents, presentations, and outreach.
• Advanced Microsoft Word, PowerPoint, Excel, Teams, and OneNote skills.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Manage budget activities including requisitions, invoices, accruals, and supporting documentation.
• Coordinate travel and expense reporting following policies.
• Manage leadership schedules, meetings, room reservations, and approvals.
• Support onboarding for new hires, interns, contract engineers, and visiting staff.
• Maintain department org charts, seating plans, office supplies, and mail/packaging services.
• Coordinate facility and technology support requests and safety activities.
• Plan department events and team-building activities.
• Maintain technical information and update engineering knowledge materials.

Skills

Administrative leadership

Budget management

Customer service

Communication

MS Office suite

Confidentiality

Tools

Ariba

SAP

SharePoint

Job description

Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for talented team members who want to Dream. Do. Grow. with us.

Toyota does not offer support or sponsorship of job applicants for employment-based visas or any other work authorization for this role now or in the future. You must have the right to work in the United States and not require Toyota support or sponsorship for immigration-related employment (e.g., H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, "job flexibility benefits" (also known as I-140 or Adjustment of Status portability), etc.) now or in the future. You should not apply for this role if you will require Toyota to assist with immigration support or sponsorship now or in the future.

Who We’re Looking For

Toyota’s Design Engineering Vehicle team supports engineering operations by coordinating the administrative, financial, technical, and workplace activities that keep the department running effectively. We are looking for an experienced Administrator who thrives in a collaborative environment, delivers exceptional support, and brings organization and attention to detail to a wide range of responsibilities.

In this role, you will support engineers and management while helping the department manage budgets, schedules, travel, technical information, onboarding, workplace needs, and team activities. Your work will strengthen operational efficiency, support informed decision making, and help team members remain focused on achieving department and Toyota business objectives.

What You’ll Be Doing

Success in this role means anticipating team needs, building reliable processes, and ensuring important administrative and technical activities are completed accurately and on time. Each day will offer opportunities to collaborate across the organization, solve problems, and improve how the department operates.

• Manage budget activities, including purchase requisitions, invoices, spending analysis, monthly accruals, expense reclassification, and supporting documentation.

• Coordinate business travel and expense reporting while helping team members follow applicable travel and expense policies.

• Manage leadership schedules, meeting communications, room reservations, purchasing card transactions, and approval workflows.

• Support onboarding for new hires, cooperative education students, contract engineers, and visiting team members to create an organized and welcoming experience.

• Maintain department organization charts, seating plans, workplace information, office supplies, business card orders, and mail and package services.

• Coordinate facility and technology support requests, maintain emergency evacuation information, and support workplace organization and safety activities.

• Plan and deliver department events, team building activities, and other experiences that strengthen collaboration and team engagement.

• Maintain and distribute technical information, support document retention requests, organize technical records, and update engineering knowledge materials in department systems.

What You Bring

• 10+ years of experience providing administrative, office, or department support in a professional environment.

• Demonstrated experience building productive working relationships and supporting team members across multiple organizational levels.

• Experience delivering responsive customer service while contributing to shared team goals and priorities.

• Strong written and verbal communication experience, including preparing clear documents, presentations, and business communications.

• Advanced experience utilizing Microsoft Word, PowerPoint, Excel, Teams, and OneNote, including document templates, presentations, formulas, graphs, and pivot tables.

• Experience handling sensitive or proprietary information with sound judgment and confidentiality.

Added Bonus If You Have

• Working knowledge of Ariba, SAP, or similar accounting and financial management systems.

• English and Japanese bilingual communication skills that help you collaborate across teams.

• Experience developing and maintaining SharePoint sites.

• Experience using technical engineering systems for information research, parts ordering, or technical information release.

• Toyota training or experience applying structured problem-solving and continuous improvement practices.

What We’ll Bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility, and respect

• Professional growth and development programs to help advance your career, as well as tuition reimbursement

• Team Member Vehicle Purchase Discount

• Toyota Team Member Lease Vehicle Program (if applicable)

• Comprehensive health care and wellness plans for your entire family

• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute (if applicable)

• Paid holidays and paid time off

• Referral services related to prenatal services, adoption, childcare, schools, and more

• Tax-advantaged accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to [e-mail].