Administrator, Office

Simon Property Group; Miami, Northern (FL, KY); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Simon Property Group is seeking an Office Administrator in Miami, FL to support the center management team and General Manager. The role emphasizes independent planning, prioritization, and efficient completion of tasks across departments.

Responsibilities include financial administration (AP/AR), leasing coordination, fleet management, and compliance documentation. Potential involvement in payroll in Workday and staff hiring/training as needed.

Qualifications

• High school diploma or equivalent; some college preferred.
• 3–5 years of administrative office experience in a fast-paced environment.
• Supervisory/coaching experience and ability to delegate tasks.
• Knowledge of accounts payable/receivable and financial reporting.
• Familiarity with Yardi, Salesforce and MS Office.

Responsibilities

• Provide administrative support and ensure staff support across departments; complete projects timely.
• Manage Accounts Payable and Receivable, procurement card, and petty cash; support budgeting/forecasting.
• Coordinate short-term leasing program; administer leases in Salesforce and process rent, tenant sales, and insurance docs.
• Oversee Fleet Management: PIN maintenance, reconciliations, and vehicle maintenance processes.
• Create and maintain documents for service agreements; manage DocuSign and insurance documents.

Skills

Accounts management

Time management

Communication

Leadership

Analytical skills

Education

High school diploma or equivalent

Some college or professional school

Tools

Yardi

Salesforce

Microsoft Office

Workday

Job description

## Administrator, OfficeApply: Miami, FL: Full time: Posted Today: R14042**Job Location:**Dolphin Mall**Primary Purpose:**This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.**Principal Responsibilities:**The successful candidate’s responsibilities will include, but not be limited to:* Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner* Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center* Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents* Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms* Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents* Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures* If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales* If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation* If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in WorkdayMINIMUM QUALIFICATIONS:* High school diploma or equivalent. Some college or professional school preferred* 3-5 years of administrative office experience (office management preferred) in a fast-paced environment* Supervisory and coaching skills with the ability to delegate tasks* Knowledge of administrative procedures, customer service principles and practices* Aptitude for understanding financial reports and extracting information* Accounts Payable and Receivable background using systems such as Yardi* Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software* Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers* Effective verbal and written communication* Strong organizational and interpersonal skills with attention to detail* Ability to prioritize, coordinate, multi-task and demonstrative initiative