Administrator, Office

FedEx Logistics; City of Tonawanda (NY); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Retirement plan

Tuition reimbursement

Job summary

FedEx Logistics is hiring an Office Administrator in New York for onsite, full-time support. You will handle complex clerical tasks, manage accounts payable with executives, and maintain safety procedures while coordinating events and equipment setup.

Strong communication and customer service are essential. Responsibilities include maintaining records, safety drills, and handling calls when the receptionist is away.

Qualifications

• High school diploma or GED and 2 years of relevant experience.
• Proficient in Microsoft Office applications.
• Detail oriented with a high degree of accuracy and ability to work under pressure.
• Attention to detail and accurate recordkeeping.
• Excellent verbal and written communication skills.
• Customer service driven.
• Strong team player.

Responsibilities

• Perform complex administrative duties following established procedures.
• Provide general clerical and administrative support to the facility.
• Review accounts payable with management.
• Research vendor costs for maintenance and present findings to management.
• Retain contracts, billing records, security incidents, and safety checklists.
• Lead safety continuous improvement efforts.
• Maintain safety manuals, schedule fire and weather drills.
• Record actions from monthly safety meetings on the safety website.
• Setup equipment for offices and ensure new hires have functional phones.
• Coordinate facility special events.
• Answer customer calls in the absence of the facility receptionist.
• Support leadership on safety and security matters.
• Order and maintain office supplies.
• Perform other duties as assigned.

Skills

Attention to detail

Verbal communication

Written communication

Customer service

Team player

Under pressure

Education

High school diploma or GED

Tools

Microsoft Office

Job description

The primary responsibility of the Office Administrator is to perform complex administrative duties following established procedures.

Provide support to the facility by performing general clerical and administrative duties.

Review accounts payable with management

Research vendor costs for maintenance of facility and presents to management for review

Retention of contracts, billing records, security incidents and safety checklist for facility

Team lead on safety continuous improvement

Maintain safety manuals, scheduled fire drills, environmental weather drills

Works with management to conduct monthly meetings and record all actions taken at safety website

Equipment setup for offices in facility and ensures all new hires have functional phone equipment

Coordinate facility special events

Handle customer calls in absence of facility receptionist

Support leadership in safety and security matters.

Order and maintain office supplies.

Performs other duties as assigned.

High school diploma or GED and 2 years of relevant experience.

Proficient in Microsoft office applications.

Must be detail oriented, possess a high degree of accuracy and work well under pressure.

Attention to detail and accurate recordkeeping

Excellent verbal and written communication skills.

Customer service driven.

Strong team player

Preferred Qualifications: This is an onsite position.

Pay Transparency: This compensation range is provided as a reasonable estimate of the current starting salary range for this role across all potential locations. If this opportunity includes multiple job levels, the range is a reasonable estimate of the current starting salary for the lowest level to the current starting salary of the highest level. Actual starting pay would be determined by experience relative to the job, market level, pay at the location for this job and other job-related factors permitted by law. An employee may be eligible for additional pay, premiums, or bonus potential. The Company offers eligible employees health, vision and dental insurance, retirement, and tuition reimbursement.

Pay: $26.84 - 40.25 USD Hourly

Additional Details: Monday-Friday 8:00AM-4:30PM ET

Pay Transparency:
The compensation listed reflects the pay range or rate of pay reasonably expected for this posted position at the posted location or locations. If this opportunity includes multiple job levels, the pay information represents the ranges for each level in that job family. Actual pay is determined by several job-related factors permitted by law and relevant to the position, including, but not limited to, experience relative to the job, tenure, market level, pay at the location for this job, performance, schedule, and work assignment. In California, the compensation listed reflects the range or rate of pay reasonably expected for this posted position upon hire. In New Jersey, any compensable Security and Walk time will be paid to non-exempt/hourly employees at the state minimum wage.

For details on our comprehensive benefits, click here.

FedEx Logistics provides freight forwarding, as well as import and export services that allow companies to reach markets throughout the world. They help customers of all sizes solve the intricacies of shipping goods globally by providing comprehensive international ocean and air freight forwarding, surface transportation and distribution, customs brokerage, trade and customs advisory services, and advanced e-commerce and trade facilitation solutions. We're glad you stopped by and hope your job search experience with FedEx Logistics, Inc. will be rewarding. We look forward to hearing from you!

FedEx Logistics is an Equal Opportunity Employer including, Vets/Disability.

• Know Your Rights
• Pay Transparency

FedEx Logistics will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the FAIR Chance Initiative for Hiring Ordinance (FCIHOO) for the City of Los Angeles (LAMC 189.00)

FedEx Logistics will not rely on the wage history of a prospective employee from any current or former employer when determining the wages for such individual at any stage in the employment process, including in the negotiation or drafting of any employment contract in accordance with Philadelphia Ordinance No. 160840.