Administrator- HRBP

EssilorLuxottica; New York (NY); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Health care

Retirement plan

Paid time off

Employee discounts

Bonus/commission plan

Job summary

The HR Administrator at EssilorLuxottica provides support to assigned business units and the HR BP team, ensuring effective execution of HR programs. Responsibilities include data integrity, onboarding/offboarding, and maintaining organizational structures.

They will deliver process improvements, training managers on HR processes, and support cross‑functional HR initiatives to enable smooth operations across the company.

Qualifications

• Bachelor’s degree in business administration, HR management, or related field (or equivalent experience).
• 3+ years of experience in project management, administration, or related.
• Strong knowledge of HR policies, processes and programs.
• Sense of urgency and drive for results.
• Strong interpersonal, relationship-building and communication skills.
• Proficiency with Microsoft Office and Visio.

Responsibilities

• Executes HR processes and efficiencies across client groups.
• Supports HRIS programs including pay, data, leave, learning, recruiting, etc.
• Ensures systems and reporting are accurate and develops easy methods to maintain.
• Provides support, training, and direction to business management regarding HR processes.
• Tracks and consolidates headcount data to facilitate the forecasting process.
• Works with HRBPs on process improvement.
• May provide HR BP support departments including maintenance of position descriptions and job postings.
• Provides coordination support to Organizational restructure projects including data gathering.

Skills

Project management

HR policies knowledge

Sense of urgency

Critical thinking

Interpersonal skills

Collaboration

Discretion with confidential info

Microsoft Office

Microsoft Visio

Education

Bachelor's degree in business administration, HR management, Industrial/Organizational Psychology or related field (or equivalent experience)

Tools

Microsoft Office

Microsoft Visio

Job description

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If you’ve worn a pair of glasses, we’ve already met.

We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high‑quality vision care products such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest and Transitions, iconic brands that consumers love such as Ray‑Ban, Oakley, Persol and Oliver Peoples, as well as a network that offers consumers high‑quality vision care and best‑in‑class shopping experiences such as Sunglass Hut, LensCrafters, and Target Optical, and leading e‑commerce platforms.

Our portfolio of more than 150 renowned brands span various categories, from frames, lenses and instruments to brick and mortar and digital distribution as well as mid‑range to premium segments. Our Shared Services Team, accompany and enable others within the EssilorLuxottica collective to achieve their targets. They keep people and projects running smoothly, ensuring every part of our business is provided for and well taken care of.

The HR Administrator provides support to assigned business units and HR BP team by ensuring effective execution of EssilorLuxottica HR programs and initiatives. Owns HR data integrity, organizational structures, and onboard/exit procedures. The HR Administrator is expected to bring subject matter expertise and fresh thinking to the team, provide process improvement ideas and stay focused on delivering meaningful results.

MAJOR DUTIES AND RESPONSIBILITIES

• Executes HR processes and efficiencies across client groups. Ensure managers execute appropriate HR practices, processes, tools, and systems.
• Supports client groups in all HRIS programs including pay, data, leave, learning, recruiting, etc.
• Ensures systems and reporting are accurate and develops easy methods to maintain.
• Provides support, training, and direction to business management regarding HR processes..
• Supports the creation and distribution of HR communications
• Tracks and consolidates headcount data to facilitate the forecasting process
• Works with HRBPs on process improvement.
• Strives to educate and train employees to be more self‑reliant for basic HR needs.
• Conducts new hire training on employee self service transactions.
• Act as initial point of contact in addressing HR related issues and questions.
• Runs backend reporting to help support completion of major milestones in HR processes.
• Partners closely with cross‑functional stakeholders in reconciling data and providing appropriate information as it pertains to their needed functions.
• Builds trust and provides rapid service to client groups.
• Collaborates with HR COE partners as appropriate to ensure opportunities are addressed systemically and consistently, with a focus on creating a culture of continuous improvement.
• May provide HR BP support departments including maintenance of position descriptions and job postings.
• Provides coordination support to Organizational restructure projects including data gathering, legal reporting, system shut downs, property collection, separation documents, etc.
• Acts as a point of contact for Outsourced agency and associated invoice payment.
• Serves as an integral part of on‑boarding experience for employees and partners with functional teams to ensure smooth transition into the Luxottica (e.g. Equipment, Voice mail, business cards, cell phones, etc.)
• Manages the Organizational Chart monthly update process with all Shared Services Business units.

BASIC QUALIFICATIONS

• Bachelor’s degree in business administration, HR management, Industrial/Organizational Psychology or related field (or equivalent experience)
• 3+ years’ experience in project management, administration, or related
• Strong knowledge of HR policies, processes and programs
• Sense of urgency and drive for results
• Critical thinking, analytical and problem solving skills
• Responsive, with strong interpersonal, relationship‑building and communication skills
• Strong collaboration and teamwork; Reinforces one voice of HR
• Demonstrated ability to treat confidential matters with appropriate discretion
• Proficiency with Microsoft Office, Microsoft Visio

Pay Range: $90-100K annually

This posting is for an existing vacancy within our business.Employee pay is determined by multiple factors, including geography, experience, qualifications, skills and local minimum wage requirements. In addition, you may also be offered a competitive bonus and/or commission plan, which complements a first‑class total rewards package. Benefits may include health care, retirement savings, paid time off/vacation, and various employee discounts.

EssilorLuxottica complies with all applicable laws related to the application and hiring process. If you would like to provide feedback regarding an active job posting, or if you are an individual with a disability who would like to request a reasonable accommodation, please call the EssilorLuxottica SpeakUp Hotline at 844-303-0229 (be sure to provide your name, job id number, and contact information so that we may follow up in a timely manner) or email [e-mail]

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law. Native Americans in the US receive preference in accordance with Tribal Law.