Administrator - Contracts

CSS; St. Louis (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

CSS in St. Louis, MO is seeking a Contract Administrator to support contract development, review, and execution alongside the Contract Manager and legal team.

You will manage RFP processes, identify risks, maintain records, generate month-end reports, and serve as a trusted advisor to the sales team.

Qualifications

• Bachelor's degree or equivalent experience required.
• Strong written and verbal communication skills; ability to interpret complex contracts.
• Ability to multi-task and manage multiple projects and deliverables.

Responsibilities

• Review and approve terms and conditions in contracts, NDAs, and purchase orders to support company goals.
• Administer and support the RFP process from initiation through award, including vendor outreach and document management.
• Identify risks in contract language and coordinate renewal signatures for existing customers.
• Maintain contract records and generate month-end reports on contract volume and types.
• Serve as a trusted advisor to the sales team when contract modifications are needed.

Skills

Attention to detail

Communication skills

Multitasking

Time management

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Excel

Word

Job description

As the Contract Administrator you will be responsible for assisting in the multiple phases of contract development, review, and execution of the final contract. You will work with the Contract Manager and legal staff or work independently to review drafted contract language to minimize the risk to the company utilizing pre-approved legal language. You will coordinate the monthly reports and processes necessary to promote the accurate recognition by the various financial functions.

Responsibilities:

• Responsible for review and approval of terms and conditions associated with various legal documents (contracts, confidentiality agreements, PO’s etc.) to facilitate company goals.
• Administer and support the RFP process from initiation through award, including vendor outreach, proposal tracking, document management, bid normalization support, and maintenance of sourcing records and reporting.
• Ensures adherence to corporate requirements to assure compliance and ability to perform scope of proposed work.
• Coordinates contract renewal signature of existing customer.
• Creates and issues contract addendums or amendments as required, from pre-approved templates.
• Identifies potential legal, operational, or financial risks of non-standard customer requests and contract language.
• Maintains, organizes, and works through a queue of contracts while practicing prioritization and efficiency.
• Maintenance of records in Sales Force.
• Identify and communicate areas of risk and improvement to ensure the company is protected.
• Act as a backup within the department.
• Generate month end reporting on contract volume, values, and contract types.
• Act as a trusted advisor to the sales team when contract modifications are needed.

Qualifications:

• Bachelors degree or equivalentexperience required.
• 3 Years of contract review experience, preferably in the construction/electrical industry.
• 2 Years of experience with FAR and DFAR clauses.
• 1-2 Years of experience working closely with in-house legal counsel.
• 4+ Years of contract review experience, preferably in the construction/electrical industry is preferred.
• 3 Years of experience with FAR and DFAR clauses is preferred.
• 3 Years of experience working closely with in-house legal counsel is preferred.
• Strong working knowledge of Microsoft Office products including Excel and Word.
• Strong communication skills, both verbal and written.
• Ability to read and interpret complex legal contracts.
• Strong detail orientation and ability to work in a fast-paced environment.
• Ability to multi-task and manage multiple concurrent projects and deliverables.
• Ability to travel 0-25% of the time.

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