Administrator- Construction-Wet Utilities- Water, Sewer & Storm

PURIS Corp; Clearwater (FL); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Critical illness insurance

Accident insurance

Short-term disability

401(k) with company match

Generous PTO

10 paid holidays

Job summary

PURIS is seeking a detail-oriented Administrative Assistant to join our Clearwater office. You will support day-to-day operations and coordinate with the Operations team and management to ensure smooth office functioning.

Responsibilities include preparing subcontract documentation, tracking insurance and licenses, handling calls and mail, maintaining records, and supporting letters, quotes, and meeting logistics. Proficiency with Microsoft Office is essential.

Qualifications

• Must present a professional demeanor and attire.
• Ability to manage multiple projects and priorities simultaneously.
• Flexibility to adjust plans and handle changing requirements.
• Ability to develop and maintain positive relationships with clients, prospects, and colleagues.
• Proficiency with Microsoft Office products (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Assist in day-to-day office operations.
• Prepare and track subcontract agreements and required documentation.
• Assist with business insurance tracking, updates and renewals.
• Register and maintain state licenses and contractor requirements.
• Communicate with company personnel as needed.
• Answer incoming telephone calls.
• Receive and date mail and distribute.
• Receive and distribute faxes.
• Receive special delivery packages.
• Prepare and maintain tracking spreadsheets under the Administrative Manager.
• Assist in preparing letters and proposals/price quotes.
• Track and order office supplies.
• Update and distribute meeting notes.
• Complete filing of project documents.
• Schedule conference rooms for interviews, meetings and training.
• Acquire project bonds and insurance certificates.
• Prepare and distribute project submittals.
• Maintain vehicle files and registrations, permits, EZ-passes, mileage and fuel tracking.
• Always act in Good of the Company; maintain professionalism.
• Perform other duties as directed.

Skills

Professional demeanor

Multitasking

Adaptability

Relationship-building

Microsoft Office proficiency

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrator- Construction-Wet Utilities- Water, Sewer & Storm

Full Time Clearwater, FL, Clearwater, FL, US

Administrative Assistant Experience with: Billing, PO's, Office Management and expense report coding and processing.

About PURIS:

PURIS operates across North America as the largest independent trenchless rehabilitation provider with 900+ employees dedicated to building lasting infrastructure with smart, sustainable resource management. The PURIS Family of Companies provides trenchless renewal solutions in the water, wastewater, and stormwater markets. Our environmentally friendly solutions work within the existing infrastructure to save time, minimize environmental impact, and cause fewer community disruptions. With an unrivaled toolbox of technologies, PURIS has the RIGHT solution for each project.

Job Summary:

We are seeking a talented, detailed oriented Administrative Assistant to join the PURIS team. Working closely with the Operations team and management, the Administrative Assistant will be responsible for assisting in all day-to-day operations of the local office.

Essential Job Accountabilities:

• Assist in day-to-day operations of the office.
• Prepare and track subcontract agreements and required documentation.
• Assist with business insurance tracking, updating and renewals.
• Register and maintain state licenses and contractor requirements.
• Communicate with all company personnel as needed.
• Answer incoming telephone calls.
• Receive and date all incoming mail and distribute.
• Receive and distribute all incoming faxes.
• Receive all special delivery packages.
• Prepare and maintain tracking spreadsheets under the direction of the Administrative Manager.
• Assist in preparing letters, and proposals/price quotes.
• Track and order office supplies.
• Update and distribute all company meeting notes.
• Complete filing of all project documents.
• Schedule the company conference room for interviews, meetings and training.
• Acquire project specific bonds and insurance certificates.
• Prepare and distribute project specific submittals.
• Maintain all vehicle files including the ordering of all appropriate registrations, waste hauling permits, EZ-passes, and mileage & fuel tracking.
• Always have the "Good of the Company" first when making all business decisions, while maintaining a high level of professionalism with employees, customers, vendors, suppliers and the public.
• Perform other duties as directed.

Experience and Qualifications:

• Professional personality and attire.
• Ability to handle multiple projects at the same time.
• Flexibility to adjust and make changes.
• Ability to develop and maintain positive relationships with clients, prospects, and company personnel.
• Demonstrated proficiency with Microsoft Office products.
• Comprehensive and competitive benefits package that includes medical/Rx, dental, vision, critical illness and accident insurance, and short-term disability.
• Several 100% company-paid benefits include:
  • Life Insurance
  • Long-term disability
  • Employee assistance program
• 401(k) savings plan with company match
• Generous PTO
• 10 paid holidays

Equal Opportunity Employer/Veterans/Disabled.