Office Manager

PURIS; Bedford Park (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive medical/Rx benefits

401(k) savings plan with company match

Generous PTO

Tuition reimbursement

Bonus program

Job summary

A trenchless rehabilitation provider in Bedford Park, Illinois is seeking an Office Manager to manage day-to-day operations and administrative tasks. This includes overseeing office management, supporting payroll processes, and ensuring compliance for municipal clients. Candidates should have strong communication skills, attention to detail, and be proficient in Microsoft Office. The position offers a competitive benefits package including medical, dental, 401(k) plan, and generous PTO.

Qualifications

• Strong communication skills with high attention to detail.
• Ability to multi-task and manage time effectively.
• Ability to work in a fast-paced environment and adapt quickly to changes.

Responsibilities

• Manage and organize office operations including AP/AR responsibilities.
• Serve as a compliance monitor for major municipal clients.
• Process new hires and support payroll system (ADP).
• Coordinate meeting and event accommodations.
• Review timecards and manage payroll uploads.

Skills

Strong communications skills

Attention to detail

Ability to multi-task

High-level organizational skills

Proficient with Microsoft Office

Job description

About PURIS

PURIS operates across North America as the largest independent trenchless rehabilitation provider with 1,200+ employees dedicated to building lasting infrastructure with smart, sustainable resource management. The PURIS Family of Companies provide trenchless renewal solutions in the water, wastewater, and stormwater markets. Our environmentally friendly solutions work within the existing infrastructure to save time, minimize environmental impact, and cause fewer community disruptions. With an unrivaled toolbox of technologies, PURIS has the RIGHT solution for each project.

Job Summary Description

The Office Manager is responsible for providing the day-to-day administrative and operational activities to support the local Business Unit to develop, enhance and execute procedures and policies in alignment with company goals and initiatives. As a primary function, the Office Manager is responsible for office management in the assigned local Business Unit. In addition, the position has a dotted line reporting structure to the assigned Business Unit Area Director and provides administrative assistance as required.

Responsibilities

• Manage and organize office operations including AP/AR responsibilities, contracts administration, and office events.
• Serve as a compliance and internal quality control monitor for major municipal clients, including the City of Chicago and the Metropolitan Water Reclamation District of Greater Chicago, overseeing daily compliance activities and client software platforms to ensure requirements are met.
• Process new hires, onboarding process which includes support for payroll system (ADP), review benefits, set up training with EH&S manager, support personnel with questions. Work with recruiting team for walk-in hires, and online applicants.
• Update HR related flyers on bulletin boards throughout office and warehouse.
• Provide office visitors assistance, coordinate meeting and event accommodations.
• DOT – confirm all internal data is collected for certification of drivers for DOT and non-DOT work together with DOT dept.
• Work closely with the billing department and Project Controls Manager.
• Payroll duties such as review timecards, manage upload of files for payroll weekly and biweekly payrolls and work with corporate payroll.
• Process PPE reimbursements Form.
• Process Referral Bonus Form.
• Assist Corporate Benefits Manager during annual enrollment period.
• Perform various administrative tasks.
• Other duties as assigned.

Knowledge, Skills, And Abilities

• Strong communications skills with high attention to detail.
• Ability to multi-task and manage time effectively.
• Ability to work in a fast-paced environment and adapt quickly to changes.
• High-level organizational skills.
• Proficient with Microsoft Office products.

Benefits

• Comprehensive and competitive benefits package that includes medical/Rx, dental, vision, critical illness and accident insurance, and short-term disability.
• Several 100% company-paid benefits including:
  • Life Insurance
  • Long-term disability
  • Employee assistance program
• Bonus program
• 401(k) savings plan with company match
• Generous PTO
• 10 paid holidays
• Tuition reimbursement

Equal Opportunity Employer/Veterans/Disabled.