Administrator- Construction-Wet Utilities- Water, Sewer & Storm

PURIS Corporation, LLC; Clearwater (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life Insurance

Long-term disability

Employee assistance program

401(k) with company match

Generous PTO

10 paid holidays

Job summary

PURIS Corporation, LLC is seeking a talented Administrative Assistant to support day-to-day operations in the Clearwater, FL office. You will work closely with Operations and management to handle office tasks, documentation, and communications.

Responsibilities include tracking subcontract docs, licenses, insurance, and meeting notes, while maintaining professional relations with staff, vendors, and clients. The role emphasizes accuracy and organization in a growing infrastructure company.

Qualifications

• Professional appearance and professional demeanor.
• Ability to handle multiple projects simultaneously.
• Flexibility to adapt to changing needs and priorities.
• Builds positive relationships with clients and team members.
• Proficient with Microsoft Office products.
• Comprehensive benefits package including medical, dental, vision, and more.

Responsibilities

• Assist in day-to-day operations of the office.
• Prepare and track subcontract agreements and required documentation.
• Assist with business insurance tracking, updating and renewals.
• Register and maintain state licenses and contractor requirements.
• Communicate with all company personnel as needed.
• Answer incoming telephone calls.
• Receive and date all incoming mail and distribute.
• Receive and distribute all incoming faxes.
• Receive all special delivery packages.
• Prepare and maintain tracking spreadsheets under the direction of the Administrative Manager.
• Assist in preparing letters and proposals/price quotes.
• Track and order office supplies.
• Update and distribute all company meeting notes.
• Complete filing of all project documents.
• Schedule the company conference room for interviews, meetings and training.
• Acquire project specific bonds and insurance certificates.
• Prepare and distribute project specific submittals.
• Maintain all vehicle files including registrations, permits, EZ-passes, and mileage & fuel tracking.
• Always uphold Good of the Company in decisions, maintaining professionalism.
• Perform other duties as directed.

Skills

Billing

Office management

Expense reporting

Communication

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrator- Construction-Wet Utilities- Water, Sewer & Storm

Full Time Clearwater, FL, Clearwater, FL, US

9 days ago Requisition ID: 2028

Administrative Assistant

Experience with: Billing, PO's, Office Management and expense report coding and processing.

About PURIS:

PURIS operates across North America as the largest independent trenchless rehabilitation provider with 900+ employees dedicated to building lasting infrastructure with smart, sustainable resource management. The PURIS Family of Companies provides trenchless renewal solutions in the water, wastewater, and stormwater markets. Our environmentally friendly solutions work within the existing infrastructure to save time, minimize environmental impact, and cause fewer community disruptions. With an unrivaled toolbox of technologies, PURIS has the RIGHT solution for each project.

Job Summary:

We are seeking a talented, detailed oriented Administrative Assistant to join the PURIS team. Working closely with the Operations team and management, the Administrative Assistant will be responsible for assisting in all day-to-day operations of the local office.

Essential Job Accountabilities:

• Assist in day-to-day operations of the office.
• Prepare and track subcontract agreements and required documentation.
• Assist with business insurance tracking, updating and renewals.
• Register and maintain state licenses and contractor requirements.
• Communicate with all company personnel as needed.
• Answer incoming telephone calls.
• Receive and date all incoming mail and distribute.
• Receive and distribute all incoming faxes.
• Receive all special delivery packages.
• Prepare and maintain tracking spreadsheets under the direction of the Administrative Manager.
• Assist in preparing letters, and proposals/price quotes.
• Track and order office supplies.
• Update and distribute all company meeting notes.
• Complete filing of all project documents.
• Schedule the company conference room for interviews, meetings and training.
• Acquire project specific bonds and insurance certificates.
• Prepare and distribute project specific submittals.
• Maintain all vehicle files including the ordering of all appropriate registrations, waste hauling permits, EZ-passes, and mileage & fuel tracking.
• Always have the “Good of the Company” first when making all business decisions, while maintaining a high level of professionalism with employees, customers, vendors, suppliers and the public.
• Perform other duties as directed.

Experience and Qualifications:

• Professional personality and attire.
• Ability to handle multiple projects at the same time.
• Flexibility to adjust and make changes.
• Ability to develop and maintain positive relationships with clients, prospects, and company personnel.
• Demonstrated proficiency with Microsoft Office products.
• Comprehensive and competitive benefits package that includes medical/Rx, dental, vision, critical illness and accident insurance, and short-term disability.
• Several 100% company-paid benefits including:
  • Life Insurance
  • Long-term disability
  • Employee assistance program
• 401(k) savings plan with company match
• Generous PTO
• 10 paid holidays

Equal Opportunity Employer/Veterans/Disabled.