Administrator

PTS Advance; United States; Hybrid; USD 70,000 - 90,000; Full time

Job summary

PTS Advance seeks an experienced Administrator to support turnaround and project teams with SAP requisition creation, invoice processing, vendor coordination, and general administrative duties. The role requires strong SAP experience, exceptional organization, and the ability to work independently in a fast-paced environment.

The ideal candidate will handle requisitions, invoice reviews, vendor coordination, and document management, contributing to timely project execution and KPI tracking

Qualifications

• Minimum of 5 years of SAP Materials and Services Requisitioning experience.
• Minimum of 5 years of SAP invoice review and approval experience, including use of invoice management systems.
• Turnaround, shutdown, maintenance, or project support experience preferred.
• Strong organizational and multitasking abilities with the ability to manage competing priorities.
• Excellent verbal and written communication skills.
• Self-motivated with the ability to work independently and drive results with minimal supervision.
• Strong problem-solving and stakeholder management skills.
• High attention to detail and commitment to accuracy.
• Ability to learn new systems, processes, and technologies quickly.

Responsibilities

• Serve as liaison between Turnaround & Project teams and Procurement for timely requisitions.
• Create, review, and maintain SAP requisitions following best practices.
• Collaborate with requisition requestors for complete information.
• Review and validate vendor invoices for accuracy.
• Coordinate with vendors, procurement, AP, and stakeholders to resolve discrepancies.
• Support goods receipt processing and invoice approvals in SAP.
• Follow up to resolve outstanding requisitions and invoicing matters.
• Lead or assist in resolving procurement and invoice-related issues.
• Provide admin support: document management, reporting, coordination.
• Maintain KPIs related to requisition processing, approvals, and turnaround support.
• Support process improvements to increase efficiency.
• Assist with training requisition requestors on procedures.

Skills

Organizational skills

Multitasking

Verbal and written communication

Independent work

Problem solving

Stakeholder management

Attention to detail

Learn new systems quickly

Education

High School Diploma

SAP training/experience

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

SharePoint

OneNote

Document Management Systems

Data Tracking and Reporting

Job description

We are seeking an experienced Administrator to provide critical support for turnaround and project teams. This role is responsible for SAP requisition creation, invoice processing support, vendor coordination, and administrative functions to ensure the efficient execution of turnaround and project activities. The ideal candidate will possess strong SAP experience, excellent organizational skills, and the ability to work independently in a fast-paced environment.

Key Responsibilities

• Serve as the primary liaison between Turnaround & Project teams and Procurement to ensure timely processing of material and service requisitions.
• Create, review, and maintain high-quality SAP requisitions while following established best practices and procedures.
• Collaborate with requisition requestors to ensure accurate and complete information is provided for requisition processing.
• Review and validate vendor invoices for accuracy and completeness.
• Coordinate with vendors, procurement, accounts payable, and internal stakeholders to resolve invoice discrepancies and payment issues.
• Support goods receipt processing and invoice approvals within SAP.
• Follow up proactively with stakeholders to ensure timely resolution of outstanding requisitions and invoicing matters.
• Lead or assist with resolving escalated procurement and invoice-related issues.
• Provide administrative support to turnaround and project teams, including document management, reporting, and coordination activities.
• Maintain established KPIs related to requisition processing, invoice approvals, and turnaround support activities.
• Support process improvement initiatives and identify opportunities to increase efficiency.
• Assist with training and coaching requisition requestors on proper procedures and documentation requirements.

Required Qualifications

• Minimum of 5 years of SAP Materials and Services Requisitioning experience.
• Minimum of 5 years of SAP invoice review and approval experience, including use of invoice management systems.
• Turnaround, shutdown, maintenance, or project support experience preferred.
• Strong organizational and multitasking abilities with the ability to manage competing priorities.
• Excellent verbal and written communication skills.
• Self-motivated with the ability to work independently and drive results with minimal supervision.
• Strong problem-solving and stakeholder management skills.
• High attention to detail and commitment to accuracy.
• Ability to learn new systems, processes, and technologies quickly.

Technical Skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint
• SharePoint
• OneNote
• Document Management Systems
• Data Tracking and Reporting

Education Requirements

• High School Diploma or equivalent required.
• SAP training or demonstrated experience in requisitioning and invoice processing required.
• Typical schedule is 40 hours per week; additional hours may be required during turnaround execution periods.
• Occasional weekend work may be required based on project demands.
• Travel may be required to support turnaround and project activities at various operating facilities.
• Work environment may include office, remote, and industrial site locations.

Additional Requirements

• Ability to obtain and maintain required site access and safety credentials.
• Active TWIC card preferred.
• Ability to work professionally with employees, contractors, vendors, management, and project stakeholders.
• Demonstrated commitment to safety, compliance, and ethical business practices.