ADMINISTRATOR

ADVANCE KIDS GROUP; Sacramento (CA); On-site; USD 72,000 - 88,000; Full time

Job summary

ADVANCE KIDS GROUP is hiring for a supervisory position in Sacramento, CA, focusing on program compliance and staff management. Candidates are expected to maintain a positive work environment and provide assistance to residents effectively.

The role requires a High School Diploma with a preference for a Bachelor’s degree, along with at least three years of experience in the field. A strong knowledge of MS Office is crucial as the position demands organizational skills and effective communication.

Qualifications

• Minimum of a High School Diploma; Bachelor’s degree preferred.
• A minimum of 3 years of prior experience providing direct supervision and special services to persons with developmental disabilities.

Responsibilities

• Supervise facility staff and ensure compliance with programs.
• Recruit, employ, train, and evaluate staff.
• Maintain a positive work environment and ensure quality services.

Skills

Quality Control

Integrity

Communication

Teamwork

Decision-making

Education

High School Diploma

Bachelor's degree

Tools

MS Office

Job description

Job Details

Job Location: Administrative Offices - Sacramento, CA 95827

Salary Range: $80,000.00 - $80,000.00 Salary/year

Essential Duties and Responsibilities

• Administrate the facility's program design including but not limited to assistance to residents with prescribed medications, if applicable.
• Health and emergency procedures, including fire safety.
• Identification and reporting of special incidents.
• Identification and reporting of consumer abuse.
• Follow residents' IPPs.
• Ensure residents' rights.
• Exercise knowledge of and ensure facility and employee compliance with applicable laws and regulations.
• Ensure provision of the type of care and supervision needed by residents, including communication with such residents.
• Must be on duty and present a minimum of forty (40) hours per week and be present and on duty a minimum of 20 hours per week per facility to ensure the effective operation of the facility. Time worked must be documented in the facility file.
• Exercise the ability to establish the facility's policy, program, and budget.
• Recruit, employ, train, and evaluate staff, terminating employment of staff if necessary.
• Ensure all facility staff meet and continue to meet statutory qualifications and company policy qualifications including all continuing education requirements.
• Conduct on-site orientation process that includes the following:
  • The facility's program design
  • Consumer IPPs
  • Consumers' rights regulations
  • Assistance to consumers with prescribed medications, if applicable
  • Health and emergency procedures, including fire safety
  • Identification and reporting of special incidents
  • Identification and reporting of consumer abuse
• Ensure completion of individual behavioral supports plan, weekly review of individual behavioral supports plans, and notification and inclusion of all applicable parties including the clients' rights advocate.
• Respect and maintain confidentiality regarding individuals supported and employees.
• Ensure "consumer admission" procedures are followed including behavioral and medical assessments, information compilation, services and supports assessment, prior provider consultation, family or responsible party consultation, and all other applicable consultations.
• Facilitate IBST meetings.
• Assist in IBSP fidelity.
• Maintain professionalism including appearance at all times while working.
• Ensure creation and maintenance of facility staffing schedules with the appropriate staffing within the appropriate time frame.
• Ensure accurate and timely entry of all time worked in Paycom.
• Ensure creation of Community Crisis Home activity schedule.
• Utilize Universal precautions at all times while on duty.
• Ensure appropriate assistance of prescribed oral medications, nebulizers, blood pressure devices, glucose monitoring, or any other medical equipment under written direction of physician.
• Assist individuals with transfers in and out of bed, automobile, wheelchair, toilet, shower/bath, up and down stairs, and in the community.
• Report any work-related injury or illness to Supervisor and Human Resources Director immediately.
• Complete all necessary paperwork accurately and in a timely manner, including special incident reports, daily case notes, payroll timesheets, and medical/financial logs.
• Maintain a positive work environment.
• Maintain RBT certification including PDUs, supervision trackers, and renewal.
• Follow agency's internal grievance policy.
• Attend staff meetings and trainings, and other meetings requested by the individual, supervisor, stakeholders, or agency.
• Practice good problem-solving skills and the ability to make decisions in the absence of a policy.
• Communicate pertinent information to individuals (e.g., schedules, job functions, needed improvements, holidays, expectations, upcoming events, affirmations, and time/money related information).
• Assist in development of behavior plans by providing accurate information, as needed.
• Participate in individuals' assessments, as requested.
• Administer CPR and/or First Aid, as needed.
• Respond to communication (e.g., email, text, written, verbal, in person) in a timely manner.
• Complete a minimum of 6 hours of continuing education units within the field of Applied Behavior Analysis as directed by the CEO and Clinical Director.
• Complete a minimum of 25 hours of continuing education units within each twelve-month period following the assumption of duties in the following areas:
  • Resident services as described in the program design.
  • Promotion of residents' rights, health, safety and social and physical integration.
  • The planning Team process, including development and implementation of IPPs.
  • Trauma Informed Care, Person Centered Planning, Positive Behavior Supports and Cultural Competency.
• Conduct performance reviews for all staff.
• Fill shifts as needed.
• Occasionally visit during non-business hours.

Other Competencies or Skills

• Quality Control: Ability to be detail oriented with few errors. Should be able to stay focused without being easily distracted. Checks own work for accuracy. Excellent organizational skills are required.
• Integrity: Ability to be honest and has internal guiding principles that are not compromised. Treats others with respect. Represents AK philosophy. Represents self and company in a professional manner. Understands and adheres to all company policies and procedures.
• Communication: Excellent communication skills including writing skills and demonstrated ability to structure large amounts of information in a written document that is clear and easy to understand. Effective interpersonal communications with staff at all levels. Respond to emails and phone calls in a timely manner (within 48 hours when not on LOA or sooner if urgent). Direct all concerns/problems to the director(s) you support. Communication that involves informing or seeking of approval should be submitted to the director(s) you support. Information that is of confidential nature is never to be discussed with others without the approval of the director(s).
• Relationships: Ability to build positive business relationships with others through good interpersonal and group communication skills. Maintains a positive attitude.
• Adaptability: Ability to be adaptable and flexible, embrace change and see it as an opportunity. Welcomes and applies feedback to improve performance.
• Accountability: Every team member is 100% accountable to the team. Accept responsibility for your respective contributions to the failures and errors of the team. Refrain from assuming that he/she knows the intention of another member. Concentrate efforts on solutions and refrain from complaining, finger pointing, passing on of accountability. Ability to follow directions and to set and achieve goals. Notifies director(s) when there is a lack of progress or significant gains of subordinates.
• Teamwork: Ability to handle team conflict. Ability to work collaboratively with others. Respect the opinions and positions of fellow team members. Allow others to speak freely and respectfully before commenting or responding.
• Decision-making: Ability to wade through information, comprehend what’s relevant, make a well-considered decision, and take action based on that decision.
• Cognitive Attributes: Basic Problem-Solving Skills, Critical Thinking Skills, Creative Thinking Skills, Ability to Learn, Absorptive Capacity.
• Strategic Attributes: Ability to Prioritize, Complex Problem-Solving Skills, Adaptability.
• Social Attributes: Communication Skills, Social Awareness Skills, Social Judgment Skills, Collaboration Skills, Relationship Building Skills, Multicultural Awareness and Sensitivity.

Supervision

Supervisory experience is preferred but not required.

Education and/or Experience

Minimum of a High School Diploma. Bachelor’s degree preferred. A minimum of 3 years of prior experience providing direct supervision and special services to persons with developmental disabilities.

Physical Demands

Ability to stand, sit, stoop, reach, push, and lift 50 pounds; visual, vocal & hearing acuity; use of a computer; ability to travel via automobile.

Background Checks and/or Licensing

Must be able to pass criminal background check; reference checks; provide a negative TB test; immunizations; education verification; current driver’s license and proof of valid auto insurance.

Other Requirements

• Must have reliable means of transportation; availability to work a minimum of 40 hours per week; experience scheduling travel arrangements for management; strong knowledge of MS Office, including Word, Excel, and PowerPoint.