Administrative Specialist, Land Support

Plains; Houston (TX); Vor Ort; USD 60.000 - 80.000; Vollzeit

Zusammenfassung

Plains is seeking an experienced Administrative Specialist, Land Support to provide high-level administrative support to the Land organization and senior leadership in a fast-paced environment.

The role focuses on reporting, executive coordination, process improvement, and proactive workflow organization to promote efficiency and continuous improvement across the Land Department.

Qualifikationen

• Minimum of 5–10 years of experience in administrative support or executive support.
• Experience supporting senior leadership in a corporate environment preferred.
• High school diploma or GED; associate degree/technical training preferred.

Aufgaben

• Provide advanced administrative and operational support to the department and senior leaders.
• Coordinate the timely execution, routing, notarization, mailing, tracking, and filing of land-related documents.
• Coordinate payments to landowners and track backup documentation and status.
• Code, process, track, and support payment of vendor invoices according to procedures.
• Maintain electronic and physical filing systems per records management procedures.
• Assist with data entry, project logs, mailing lists, and departmental reporting.
• Coordinate meetings, calendars, travel arrangements, expense reports, and team communications.
• Help organize land files for audits, acquisitions, divestitures, due diligence, or records cleanup.

Kenntnisse

Multitasking

Time management

Attention to detail

Verbal & written communication

Professionalism

Microsoft Office proficiency

Ausbildung

High school diploma or GED

Associate degree or technical training preferred

Tools

Excel

Word

PowerPoint

Outlook

Teams

SharePoint

Jobbeschreibung

Job Type

Regular

Plains is an industry‑leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil. We own an extensive network of pipeline transportation, terminalling, storage and gathering assets in key oil producing basins and transportation corridors and at major market hubs in the United States and Canada. The company is headquartered in Houston, Texas.

We’re on the lookout for passionate self‑starters who thrive in fast‑moving, collaborative, and innovative environments.

The Administrative Specialist, Land Support provides operational, analytical, and high‑level administrative support to the Land organization and senior leadership. This role supports reporting, initiatives, executive coordination, and process improvement while proactively organizing workflows and promoting a culture of continuous improvement. The ideal candidate is highly organized, professional, analytical, and comfortable operating in a fast‑paced environment.

Essential Job Functions

Executive & Administrative Support

• Provide advanced administrative and operational support to the department and senior leaders as required.
• Coordinate the timely execution, routing, notarization, mailing, tracking, and filing of land‑related documents, including agreements, easements, leases, memoranda, and correspondence.
• Coordinate payments to landowners, including preparing check requests, gathering required backup documentation, tracking payment status, and following up on pending items.
• Code, process, track, and support timely payment of vendor invoices in accordance with company procedures and approval requirements.
• Maintain electronic and physical filing systems in accordance with company records management procedures.
• Assist with data entry, document tracking, project logs, mailing lists, and departmental reporting.
• Coordinate meetings, calendars, conference rooms, travel arrangements, expense reports, and team communications.
• Help organize land files for audits, acquisitions, divestitures, due diligence, or records clean‑up projects.
• Communicate professionally with internal departments, landowners, vendors, contractors, and external business partners.

Culture & Continuous Improvement

• Proactively keep the team organized and promote a culture of continuous improvement across the Land Department.
• Identify opportunities to improve processes, communication, and administrative efficiency.

Knowledge, Skills & Abilities

• Personable, self‑managed team player who proactively identifies and meets departmental needs.
• Strong multitasking, problem‑solving, and time‑management skills with the ability to manage high‑volume workloads.
• Excellent organizational skills with strong attention to detail and flexibility to handle shifting priorities and deadlines.
• Outstanding written and verbal communication skills, including proofreading, grammar, and editing accuracy.
• Ability to perform under pressure and execute with a high degree of professionalism.
• Comfortable interacting with all levels of the organization, including senior executives and external stakeholders.
• High standard of personal integrity supported by open and honest communication.
• Professional presence with credibility, punctuality, and discretion.
• Proficient in Microsoft Office applications including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
• Comfortable learning and using modern office technology, including video conferencing and audiovisual tools.

Education & Experience

• Minimum of 5–10 years of experience in administrative support, executive support, or administrative roles supporting senior leadership.
• Industry experience (e.g., Oil & Gas or corporate operations) preferred.
• A high school diploma or GED is required.
• An associate degree or related specialized/technical training is preferred.

Additional Requirements

• Available for a four and one schedule (Mon-Thurs in office, Friday remote).
• Flexible schedule to support key Operations and corporate events.
• Cleared criminal history (background), satisfactory reference checks, and compliance with company drug and alcohol policies.
• This position is not eligible for employment‑based visa sponsorship. Applicants must be authorized to work in the U.S.

Plains

At Plains, our employees are our most valuable asset. Hard work is rewarded with competitive compensation and a top‑tier benefits program designed to keep our employees safe, healthy and happy. We work hard to deliver the best results to our stakeholders, and we also respect our employees' need for personal and family time, which is reflected in our benefits program.

We are proud to be an Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, veteran status, genetic information, disability, or any other characteristic protected by federal, state, or local law. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [e-mail].

Salary details estimated by job boards such as Indeed, Glassdoor, and LinkedIn do not represent Plains’ compensation structure. We thank all candidates for your interest; however, only those selected for an interview will be contacted.

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