ADMINISTRATIVE UNIT SUPERVISOR (FISCAL ACCOUNTS TECHNICIAN SUPERVISOR)

State of Maryland; Baltimore, Northern (MD, KY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

The State of Maryland's Baltimore County Department of Social Services seeks a Fiscal Administration Supervisor to plan, coordinate, supervise and evaluate the Administration Unit's financial operations, including FMIS and D365 processing, cash receipts, AP and AR.

You will train staff, review CPC statements, ensure accuracy of payments, and enforce policy compliance to support timely, accurate financial reporting.

Qualifications

• Three years of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages.
• Experience interpreting and applying accounting policies and procedures.

Responsibilities

• Manage the Agency’s Fiscal Administration Unit and ensure daily operations comply with regulations.
• Train, monitor and evaluate staff, including scheduling and disciplinary decisions.
• Implement policies for accounts payable, deposits, and accounts receivable; ensure FMIS and D365 compliance.
• Review CPC statements and prepare journal entries in FMIS; approve interagency transfers.
• Ensure accuracy of payments including payee, vendor IDs, amounts, and approvals.

Skills

Supervising staff

Financial reporting

Policy interpretation

Education

High School diploma or GED

Tools

FMIS

D365

Job description

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

GRADE

STD0014

LOCATION OF POSITION

BALTIMORE COUNTY DEPARTMENT OF SOCIAL SERVICES

FINANCE ADMINISTRATION UNIT

6401 YORK ROAD

BALTIMORE, MD 21212

Main Purpose of Job

The main purpose of this position is to plan, coordinate, supervise and evaluate the work of the Administration Unit for the Baltimore County Department of Social Services. The unit includes the following functional areas: financial reporting; cash receipts, accounts payable, and accounts receivable processing through the Financial Management Information System (FMIS) and the Microsoft D365 accounting systems; Admin working fund disbursements, reconciliation, and reimbursement including County emergency assistance; and gift card monitoring. The position is responsible for interpreting and applying accounting and administrative policies and procedures related to each of these functional areas. The position supervises a Fiscal Accounts Technician.

POSITION DUTIES

• Manage the Agency’s Fiscal Administration Unit. Assist in the interpretation and application of applicable regulations governing fiscal administration. Assist in the planning, implementation, coordination, and management of the daily operations of the Fiscal Administration unit.
• Training and monitoring of staff, performance evaluation, promotional and disciplinary decisions, and scheduling of staff to ensure that unit outcomes are achieved in a timely and accurate manner.
• Implement policies and procedures related to accounts payable, deposits, and accounts receivable. Implement policies and procedures related to the agency’s various automated systems- FMIS, D365- to ensure compliance with relevant requirements and efficient operation.
• Conduct operations ethically; adheres to compliance requirements; provides discipline and structure that influences the staff awareness of and respect for operational controls.
• Review Central Services’ staff CPC statements and supporting documentation; prepare journal entry in FMIS to distribute charges. Reviews and approves State interagency transfers.
• Ensure accuracy of the payment, including payee, Vendor FID/SSN, amount, remit to address, status, and necessary approvals.

MINIMUM QUALIFICATIONS

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Three years of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.
• Notes: 1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education. 2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

• One year of experience utilizing automated financial/accounting software such as FMIS or a similar system.
• One year of experience participating in compliance audits, drafting of audit responses and developing corrective action plans.
• One year of experience training, mentoring or providing technical guidance to finance staff regarding accounting processes and procedures.
• One year of experience in developing and maintaining automated spreadsheets, financial reports, databases or other tracking tools for fiscal monitoring, reconciliation, or analysis, and creating formulas.

LIMITATIONS ON SELECTION

LIMITED TO CURRENT STATE OF MARYLAND EMPLOYEES, ONLY.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. If you are in State service and are a promotional candidate, your salary will be determined in accordance with the State of Maryland Guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual applicants are encouraged to apply.

We thank our Veterans for their service to our country and encourage them to apply.

This is an Internal Only Recruitment.