Administrative Technician II or III - Accounts Payable Recruitment

Cambria Community Services District; Cambria (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

The Cambria Community Services District is seeking an Administrative Technician II or III – Accounts Payable to join the Administrative Department. The position will handle accounts payable, vendor communications, and related clerical tasks in accordance with district policies.

The incumbent will work under the Administrative Department Manager, perform high-volume processing, invoice review, and ensure timely payments while maintaining records and supporting front desk backup as needed.

Qualifications

• Three years of increasingly responsible clerical, secretarial, and office administrative support experience including two years at a level comparable to Administrative Technician I.
• High school diploma or equivalent; additional coursework in secretarial science, office procedures, business administration, or related field desirable.
• Valid California Class C driver’s license and satisfactory DMV record.

Responsibilities

• Process accounts payable functions – verify services, print checks, obtain signatures, and mail checks as needed.
• Maintain AP status files and vendor records.
• Prepare and process purchase orders to ensure accurate and timely processing of supplies and services.
• Review, revise, and establish invoice processing and payment procedures per district policies and contracts.
• Review and process invoices, check requests and credit card bills.
• Act as petty cash drawer custodian and perform reconciliations as necessary.
• Communicate with vendors regarding invoice status; respond to inquiries and conduct research as needed.
• Provide back-up to the front desk and assist the public as required.
• Prepare correspondence and maintain cooperative working relationships with staff and the public.

Skills

Clerical experience

Secretarial experience

Office administration

Education

High school diploma

Secretarial/business coursework

Tools

Driver's license

Job description

The Cambria Community Services District is accepting applications for the Administrative Technician II or III – Accounts Payable position. The District will determine the appropriate classification based on the selected candidate’s qualifications and experience.

Applications will be reviewed on a continuous basis, and interested candidates are encouraged to apply as soon as possible.

About the Position

Under the direction of the Administrative Department Manager, performs a variety of accounting and financial duties in accordance with District policies and procedures. The level of work requires the incumbent to possess basic accounting and office skills. Employees are expected to use good judgment based upon office procedures and general financial knowledge.

This is a position within the Service Employees International Union (SEIU) employee group.

Essential Duties & Responsibilities

• Perform Accounts Payable functions – processing accounts payables, verifying receipt ofservices and/or materials, printing checks, obtaining check signatures and mailing checks asdetermined by the needs of the District.
• Maintain AP status files.
• Prepare and process purchase orders for the purpose of ensuring accurate processing forsupplies and services in an accurate and timely manner.
• Review, revise, and establish invoice processing and payment standard operatingprocedures as needed to ensure the accuracy and timeliness of payments according todistrict policies and contractual obligations.
• Review and process invoices, check requests and credit card bills.
• Act as petty cash drawer custodian, reconciling as necessary.
• Communicate with vendors in regards to status on invoices.
• Prepare and maintain a variety of vendor records and files.
• Managing high-volume matching, batching, and coding of invoices.
• Processes wait list invoice payments.
• Respond to inquiries and conduct research as needed.
• Acts as back-up to the front desk.
• Prepare correspondence as required.
• Ability to interact with the public and employees and maintain cooperative workingrelationships.
• Ability to communicate effectively with the public and employees in oral and written form.
• All other duties as assigned.

Education & Experience Guidelines

Education/Training:

High school diploma or equivalent. Additional specialized or college-level course work in secretarial science, office procedures, business administration, or a related field is desirable.

Experience:

• Three years of increasingly responsible clerical, secretarial, and office administrativesupport experience including two years of experience at a level comparable to anAdministrative Technician I.
• Valid California Class C driver’s license. Must maintain satisfactory DMV record and abilityto maintain insurability.