Account Clerk II

City of Sacramento; Sacramento (CA); Hybrid; USD 42,000 - 64,000; Full time

Job summary

City of Sacramento is seeking Account Clerk I/Account Clerk II to perform responsible accounting clerical work for the City's centralized accounting system, under supervision with opportunities for advancement.

Positions involve handling payroll, accounts payable/receivable, ledgers, journals, and various financial statements, within a framework of established procedures. Intermittent remote options exist with on-site reporting within the Sacramento region.

Qualifications

• Knowledge of modern office practices and procedures.
• Ability to operate a typewriter, calculator and other common office machines.
• Keep financial and statistical records.
• Perform varied clerical work.
• Understand and carry out oral and written instructions.

Responsibilities

• Participate in the preparation of payroll, accounts payable and accounts receivable as well as control and account verification of a centralized accounting system.
• Maintain various ledgers, registers and journals according to established account classifications.
• Audit invoices against Purchase orders; research discrepancies; approve for payment and post to the proper account, keeping a running balance of encumbrances to the funds in each of the accounts.
• Audit various claims for payment including those for travel and SMUD invoices; prepare for check writing and input to data processing.
• Perform accounting clerical work involved in the administration of the 1915 Public Improvement Assessments and the 1911 Bond Act Program.
• Initiate accounting transfers.
• Reconcile general ledger accounts with various registers.
• Perform various routine clerical duties such as typing and filing.
• May audit Personnel Action Requests and submit to update the City's employee master file; prepare payroll from time cards submitted.
• Respond to requests for information from outside agencies regarding employees' status and wages.
• Research and answer employee and department questions regarding employee salaries and fringe benefits, the status of accounts and payments, the proper coding of transactions and other matters.
• Prepare a variety of financial statements and costs and statistical reports.
• Interpret computer reports.
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

Skills

Modern office practices

Operate office machines

Financial record keeping

Clerical tasks

Communication skills

Job description

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

ACCOUNT CLERK I/ ACCOUNT CLERK II

Perform responsible accounting clerical work involving the maintenance of financial or statistical records for the City's centralized accounting system.

DISTINGUISHING CHARACTERISTICS

Account Clerk I

This is the entry level for clerical accounting employees. Employees in this class normally work under close and continuous supervision performing a group of closely related duties according to established procedures. While a variety of tasks may be assigned, each usually fits a familiar pattern and changes in procedure or exceptions to rules are explained in detail as they arise. Under this training concept, positions assigned to the class of Account Clerk II which become vacant may reasonably be filled at the Account Clerk I level.

Account Clerk II

Positions in this class are flexibly staffed and are normally filled by advancement from the lower grade of Account Clerk I, or when filled from the outside, require prior clerical accounting experience. Appointment to the higher class requires that the employee be performing the full range of duties for the class and meet the qualification standards for the class. An Account Clerk II works under general supervision and, within a framework of established procedures, is expected to perform a variety of accounting duties with only occasional instruction or assistance.

SUPERVISION RECEIVED AND EXERCISED

Account Clerk I

Immediate supervision is provided by professional accounting or Accounting Technician positions.

Account Clerk II

General supervision is provided by professional accounting or Accounting Technician positions.

• Participate in the preparation of payroll, accounts payable and accounts receivable as well as control and account verification of a centralized accounting system.
• Maintain various ledgers, registers and journals according to established account classifications.
• May audit invoices against Purchase orders; research discrepancies; approve for payment and post to the proper account, keeping a running balance of encumbrances to the funds in each of the accounts.
• May audit various claims for payment including those for travel and Pacific Telephone and SMUD invoices; prepare for check writing and input to data processing.
• Perform accounting clerical work involved in the administration of the 1915 Public Improvement Assessments and the 1911 Bond Act Program.
• Initiate accounting transfers.
• Reconcile general ledger accounts with various registers.
• Perform various routine clerical duties such as typing and filing.
• May audit Personnel Action Requests and submit to update the City's employee master file; prepare payroll from time cards submitted.
• Respond to requests for information from outside agencies regarding employees' status and wages.
• Research and answer employee and department questions regarding employee salaries and fringe benefits, the status of accounts and payments, the proper coding of transactions and other matters.
• Prepare a variety of financial statements and costs and statistical reports.
• Interpret computer reports.
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

Account Clerk I

Knowledge of:

• Modern office practices and procedures.

Ability to:

• Operate a typewriter, calculator and other common office machines.
• Keep financial and statistical records.
• Perform varied clerical work.
• Understand and carry out oral and written instructions.

Experience and Education:

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

One year of clerical experience including some financial and statistical record keeping.

Account Clerk II

Knowledge of:

• Principles and practices of financial record keeping.
• Municipal accounting system requirements and procedures.

Ability to:

• Work independently in the absence of supervision.

Experience and Education:

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Two years of clerical experience with a minimum of one year performing accounting related duties.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credential's evaluation service. Evaluation of education records will be due at time of appointment.

Probationary Period

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.