Administrative Technician

City Of Sebastopol; Sebastopol (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

The City of Sebastopol seeks two full-time Administrative Technicians to perform a range of technical administrative duties. Ideal candidates will possess strong analytical and problem-solving abilities, deliver exemplary customer service, and demonstrate cultural competency while managing tasks in both the Public Works and Building and Community Development departments.

Qualifications

• Two years of progressively responsible experience in administrative support.
• Education equivalent to an Associate’s degree in relevant fields.
• Proficient in Microsoft Office suite.

Responsibilities

• Perform a variety of technical-level administrative duties for assigned City departments.
• Manage budget tracking, invoicing, and project close-outs.
• Provide administrative support at the City’s public counter.

Skills

Customer service

Analytical skills

Problem-solving

Education

Associate’s degree in Public Administration or Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

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The City of Sebastopol is seeking TWO (2) Full-Time professional, detail-oriented problem-solvers to serve as an

ADMINISTRATIVE TECHNICIAN

Salary: $7,089 - $8,616 Monthly

$40.90 – $49.71 Hourly

4/10 work schedule Monday- Thursday

Plus An Outstanding Benefits Package

The deadline to apply: Thursday, June 26, 2025, at 11:59 PM

The City of Sebastopol is seeking two diligent, energetic, dependable Administrative Technicians, one to serve in the Public Works Department and the other will serve the Building and Community Development departments. The Administrative Technician will perform a variety of technical-level administrative duties in support of an assigned City department or program. Duties may include areas relating to finance, grants, building, planning, public works, engineering, or general support of City operations. The selected candidates will conduct research, collect and analyze data, and prepare draft reports. In addition to tracking and reporting operational statistics, this position provides technical assistance to management.

The Administrative Technician will reflect a demonstrative cultural competency working with all community members regardless of cultural differences or circumstances, including race, ethnicity, religion, language, gender identity, age, marital and familial status, sexual orientation, diverse physical and learning abilities, socioeconomic status, and other identities.

There are two assignments within the City, one located in Public Works and one in City Hall. The Administrative Technicians will be expected to cross-train as emergency coverage for any department's administrative duties.

For the position assigned to Public Works: The Administrative Technician assigned to Public Works will report to the Director of Public Works/ City Engineer at 714 Johnson Street, Sebastopol, CA 95472. This position will perform clerical duties such as answering phones, providing office support services, and ordering supplies for the department. In addition, the position will manage budget tracking operations that include Springbook reports, invoicing, and project close-outs. The Administrative Technician will oversee contract processing, special event permit processing, and California Department of Industrial Relations(DIR) registrations. The selected candidate will assist in Council agenda reports and in preparing the agenda packets. This position will also serve as the Water Conservation Coordinator, providing news to the public on drought reports and Covenants, Conditions and Restrictions (CC&Rs) within the City.

For the position located in City Hall: The Administrative Technician will report to the City’s Building Official or Community Development Director at City Hall, 7120 Bodega Avenue, Sebastopol, CA 95472. The primary duties of this assignment will serve as the main City contact at the City’s public counter, providing support to the Building and Community Development departments. In, addition to supporting Building and Community Development in all permitting activities, this assignment involves providing administrative and analytical support for the City Clerk, Assistant City Manager and City Manager, serving as staff and support for public meetings, administering the media and public comment for assigned public meetings, tracking and responding to public records act requests, records retention assistance, assisting with records management, transcribing minutes, and updating the City’s website with official documents.

Both positions are designed to work between departments, when necessary, to align with the strengths and interests of the incumbents, ensuring cohesive support for City departments and a tailored, enriching professional experience for the incumbents.

IDEAL CANDIDATE: The ideal candidate will:

• Possess exceptional judgement, discretion, and professionalism.
• Maintain a professional demeanor and represent the City positively.
• Consistently deliver exemplary customer service to the public, elected officials, and colleagues with empathy.
• Possess strong analytical skills and innovative problem-solving abilities.
• Demonstrate adaptability and flexibility when priorities change.
• Possess proficiency in Word, Excel, PowerPoint, and other relevant Microsoft software.
  
  

QUALIFICATIONS: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education: Equivalent to an Associate’s degree from an accredited college or university with major coursework in Public Administration, Business Administration, or another field of study applicable to the responsibilities and requirements of this job class.

Experience: Two (2) years of progressively responsible administrative and technical support experience.

License and Certifications: The ability to transport oneself from one work location to another in a timely manner as required for meetings, duties, and responsibilities, or a valid California Class C driver’s license.

SELECTION PROCESS: It is important to complete all required application materials. Applications will be reviewed in detail to identify the most qualified candidates to move forward to the next phase of the recruitment process. The most qualified will be invited to a series of selection activities, which may include a practical exam, oral board panel interview, and department interview(s). Practical exams may include, but are not limited to, a computer software skills test or a written or multiple-choice exam. Those who score the highest on the preceding exams will advance to the next phase of the recruitment process.

APPLICATION PROCESS: To be considered for this exciting opportunity, candidates should apply through CalOpps.org at: https://www.calopps.org/city-of-sebastopol. Please complete an online application and the required supplemental questionnaire. All materials must be included to be considered as a candidate.

The deadline to apply: Thursday, June 26, 2025, at 11:59 PM

Candidates with a disability who may require special assistance in any phase of the recruitment process or additional inquiries about the position may be directed to Danielle Oliveira from Muchmore Than Consulting at [e-mail]. The City of Sebastopol is not responsible for the failure of internet forms or email in submitting your application.

THE CITY OF SEBASTOPOL

IS AN EQUAL OPPORTUNITY EMPLOYER

Recruitment Services Provided by Muchmore Than Consulting LLC.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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