ADMINISTRATIVE SUPPORT TECHNICIAN
Calcasieu Parish Police Jury
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Job summary
Calcasieu Parish Police Jury in Lake Charles, LA, seeks an Administrative Support II to provide routine and some non-routine clerical support for a department. Responsibilities include data collection, reviewing travel expenses, maintaining records, and drafting documents.
The role requires a high school diploma plus customer service or office experience and knowledge of office procedures, recordkeeping, and basic math. Proficiency with computers and strong communication skills are essential.
Qualifications
- High School Diploma or equivalent required; two years of customer service or office experience and specialized departmental knowledge or training, or equivalent combination.
- Knowledge of modern office procedures and equipment, recordkeeping, basic math, and English grammar and punctuation.
- Experience with computers and related software applications; strong written and verbal communication skills.
Responsibilities
- Organizes and maintains confidential department/employee files.
- Composes standard and specialized correspondence, reports, and forms.
- Reviews and reconciles travel expenses following policy.
- Collects and reviews data for accuracy and reasonableness.
- Calculates and receipts non-routine payments.
- Maintains detailed department records and assists in issue resolution.
Skills
Education
Job description
This is the second of five levels in the Administrative Support series.
Incumbents provide routine, and some non-routine clerical support to a department or function. Responsibilities may include collecting and reviewing data; calculating non-routine payments; making travel arrangements; reviewing and reconciling travel expenses; updating and maintaining records and data; creating documents and correspondence; and performing the duties of the lower level.
(The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Other duties may be assigned.)
- Organizes and maintains files, which includes creating and maintaining confidential department/employee files; filing documents alphabetically, numerically, or by other prescribed methods.
- Composes a variety of standard and/or specialized correspondence, reports, documents, applications, forms, memos, and/or other applicable materials.
- May review and reconcile travel expenses; ensures compliance with travel policies.
- Collects and reviews data for accuracy and reasonableness.
- Calculates, accepts, and receipts non-routine payments.
- Interacts in a positive manner on internal and external requests.
- Maintain detailed records of department files.
- Assist in solving issues that may arise.
- May complete lower level administrative duties within area of assignment.
- Performs other duties of a similar nature or level.
This position does not require supervisory responsibilities.
High School Diploma or equivalent (G.E.D.), two years of customer service or office experience and specialized departmental knowledge or training; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Valid Driver's License as per State law or requirement
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Modern office procedures and equipment;
- Recordkeeping principles;
- Basic mathematical concepts;
- English language, grammar, and punctuation;
- Filing systems;
- Customer service principles;
- Computers and related software applications.
- Maintaining records and files;
- Performing mathematical calculations;
- Applying policies and procedures;
- Compiling date and preparing reports;
- Providing customer service;
- Using proper English, grammar, punctuation, and spelling;
- Maintaining databases;
- Composing, proofreading, and editing documents;
- Using computers and related software applications;
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.
- Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and risk of electrical shock.
- The noise level in the work environment is usually moderate.
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Varied work schedules allow our employees excellent work-life balance. Schedules vary by department and include the following:
- Part-time
- Full-time
- Temporary
- Rotating shifts
- 12-hour shifts
- 4/10s
- 9/80s
- 5/8s
Vacation with pay begins accruing from date of employment.
Sick leave begins accruing from the date of employment.
Funeral Leave, Civil Leave (Jury Duty), and Military Leave
Depending on the position the employee is hired into, employee receives the following paid holidays from the date of hire:
- New Year's Eve
- New Year's Day
- Martin Luther King Jr. Day
- Mardi Gras Day
- Good Friday
- Memorial Day
- July 4th
- Labor Day
- Veterans' Day
- Thanksgiving Day & Friday after
- Christmas Eve
- Christmas Day
- One (1) Personal Day
Employees are required to participate in the Parochial Employees' Retirement System of La. (Plan A) upon date of employment.
A supplemental tax-free retirement account is offered through Nationwide Retirement Solutions. Contribution is the responsibility of the employee via payroll deduction.
Free professional help with personal problems for Calcasieu Parish Police Jury employees and their families.
The Parish pays an employee fitness allowance toward a fitness facility membership. Allowance is dependent upon employee attending their selected fitness program at least 8 times per month.
Health Connection, the Calcasieu Parish Police Jury's onsite medical clinic, provides office visits for a $5.00 co-pay to employees and their Calcasieu Parish Police Jury insured dependents.
Basic Life and AD & D - $10,000 Life and AD & D coverage for the employee is included with the health insurance at no cost to the employee.
- Supplemental Life and AD & D
- Employee can purchase term additional Life/AD & D in increments of $10,000 up to a maximum of $500,000.Term Life/AD & D is also available for an employee's spouse and eligible dependents.
A supplemental vision program is available to employees through Always Care.
Major medical insurance is offered for employees with options to add family to the major medical plan.
Offers a special members' only store with discounts and monthly specials.
Offers employee discounts for wireless service.
Offers service discounts on Sprint and Nextel devices.
Offers discount on service, free phones available, free shipping for online purchases, exclusive offers, sales, & packages.
630 Prien Lake Road, Suite C
Lake Charles
(337) 478-0808
lakecharles@myphonemd.net
Offers a discount to Calcasieu Parish Police Jury employees for mobile device repair services. Simply notify the staff that you are a Calcasieu Parish Police Jury employee and show your badge.
3467 Nelson Road
Lake Charles
(337) 564-6997
www.fixmyphone.com
Offers a discount to Calcasieu Parish Police Jury employees for mobile device repair services. Simply notify the staff that you are a Calcasieu Parish Police Jury employee and show your badge.
Do you have a high school diploma or equivalent?
- Yes
- No
Do you have a valid Driver's License?
- Yes
- No
Are you a current Calcasieu Parish Police Jury employee?
- Yes
- No
- Required Question
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