Administrative Support Specialist - Training Unit

State-of-Missour; Missouri; On-site; USD 30,000 - 42,000; Full time

Job summary

State of Missouri’s Department of Social Services – Children’s Division is seeking an Administrative Support Assistant to provide clerical support to the training unit at the base location in Laclede County. The role involves scheduling, records management, data tracking, and customer service across multiple systems.

The ideal candidate has 1+ years of office support experience, a high school diploma or GED, and strong computer skills.

Qualifications

• One or more years of experience in office support work
• High school diploma or GED
• Earned credit hours from an accredited college or university may substitute for the required experience

Responsibilities

• Coordinate meetings and training logistics, including scheduling, calendars, and virtual meeting setup
• Prepare meeting agendas, take notes, and distribute summaries or minutes
• Serve as a point of contact for the training unit, responding to routine inquiries and directing requests as needed
• Maintain electronic records and filing systems in accordance with agency guidelines
• Enter, update, and retrieve information in agency systems and tracking tools
• Use Microsoft Word, Outlook, Excel, and PowerPoint for routine administrative and tracking tasks
• Maintain basic spreadsheets or logs to support reporting and coordination
• Assist with office and training-related support tasks, including supply ordering and expense documentation
• Learn new systems, software, and procedures as needed to support unit operations

Skills

Organizational skills

Attention to detail

Computer skills

Education

High school diploma or GED

College credit hours substitute for experience

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Qualtrics

Job description

State of Missouri’s Department of Social Services – Children’s Division is seeking an Administrative Support Assistant to provide clerical support to the training unit at the base location in Laclede County. The role involves scheduling, records management, data tracking, and customer service across multiple systems.

The ideal candidate has 1+ years of office support experience, a high school diploma or GED, and strong computer skills.