Administrative Support Specialist Journeyman

Applied Research Solutions; Town of Texas (WI); On-site; USD 42,000 - 65,000; Full time

Job summary

Applied Research Solutions is seeking a full-time Administrative Support Specialist II to support the Lackland AFB in San Antonio, Texas. The role requires assisting senior managers, coordinating meetings, and maintaining program documentation in a fast-paced federal environment.

The ideal candidate will have a US citizenship, an active TS/SCI clearance, and 1–2 years of administrative experience, with proficiency in Microsoft Office and strong communication skills.

Qualifications

• US Citizen required.
• Active TS/SCI clearance required.
• Associate’s Degree in Human Resources, Business Administration, Business Management or related field preferred or related experience.
• Minimum 1–2 years of administrative experience.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide analysis, procedural competency and process improvement with increasing levels of responsibility.
• Support senior managers and staff by researching and compiling information for projects and preparing clear written communications.
• Keep leadership informed on issues related to mission objectives.
• Monitor progress toward completion of tasks and initiatives.
• Provide background information for program events and coordinate meeting participants; ensure documentation is filed.
• Draft documents for leadership approval and disseminate guidance to staff.
• Coordinate and support meetings and conferences, including scheduling and setup (physical and virtual).
• Maintain scheduling documents and arrange video/online conferencing setup.

Skills

Communication skills

Organizational skills

Teamwork

Attention to detail

Education

Associate’s Degree in HR/Business/Related

Tools

Microsoft Office

Job description

Applied Research Solutions is seeking a full-time Administrative Support Specialist II located at Lackland AFB in San Antonio, Texas.

Why Work with us ?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the‑art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities include:

• Provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility.
• Provide staff support for the senior managers and members of the organizational staff, researching and compiling information pertaining to certain projects/topics, prepares factual, clear, concise, complete, and appropriately coordinated written communications.
• Ensures leadership is kept informed on all issues of interest that relate to the mission of the Directorate.
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events. Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy.
• Drafts documents for the approval and signature of leadership and disseminates program policy and specific initiative guidance for members of the organization.
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings.
• Maintains scheduling documents and requirements for video and online conferencing set up and execution.
• Other duties as assigned

Qualifications/ Technical Experience Requirements:

• Must be a US Citizen
• Active TS/SCI clearance is required
• Associate’s Degree in Human Resources, Business Administration, Business Management or related degree preferred or related experience
• Minimum 1-2 years of experience performing administrative functions
• Knowledgeable with Microsoft Office (Word, Excel, Power Point, Outlook)

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.