Administrative Support Specialist (Administrative Specialist 2)

State of Oregon; United States; Remote; USD 4,000 - 6,000; Full time

Job summary

The Oregon Department of Emergency Management is seeking an Administrative Support Specialist to provide vital administrative services for the State 911 Program. The position requires a combination of secretarial experience and educational qualifications, with strong emphasis on effective communication and fiscal skills. Employee benefits include health insurance, paid holidays, and retirement programs, fostering a supportive work environment committed to equity and inclusion.

Benefits

Medical, vision, and dental insurance

11 paid holidays per year

8 hours of vacation leave earned per month

Pension and retirement programs

Qualifications

• Three years of secretarial or administrative support experience.
• Ability to coordinate office procedures and prepare reports.
• Effective communication skills, both orally and in writing.

Responsibilities

• Assist the State 911 Program with administrative duties.
• Support the development of job aids and technical assistance.
• Arrange statewide conferences and meetings.

Skills

Effective communication skills

Strong fiscal/accounting skills

Ability to read and interpret regulations

Education

Associate degree in general office occupations

Job description

Initial Posting Date:

06/06/2025

Application Deadline:

06/16/2025

Agency:

Oregon Department of Emergency Management

Salary Range:

$4,203 - $5,838

Position Type:

Employee

Position Title:

Administrative Support Specialist (Administrative Specialist 2)

Job Description:

The Oregon Department of Emergency Management (OEM) is excited to announce an opening for an Administrative Support Specialist to assist the State 911 Program Section with administrative duties and response to public inquiry related to the program, its operations and/or policies.

Here are some of the supporting duties:

• Provide a variety of administrative services in direct support of the State 911 Program Section.
• Provide support to the 911 Program Section’s continued development of job aids, technical assistance, training library, and other media developed for public outreach.
• Prepare purchase order requests, contract release orders, and printing orders as needed.
• Arrange statewide conferences, meetings and workshops to include obtaining pricing, availability, and booking.
• For a complete position description, please click here.

The Benefits of joining Our Team

It is the mission of Oregon Emergency Management (OEM) to lead collaborative state-wide efforts, inclusive of all partners and the communities we serve, to ensure capability to get help in an emergency and to protect, mitigate, prepare for, respond to, and recover from emergencies or disasters regardless of cause.

To learn more about our team and the work we do, please visit Oregon Department of Emergency Management (OEM) website.

We foster fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking.

Employee benefits include:

• Medical, vision, and dental insurance.
• 11 paid holidays per year.
• 8 hours of vacation leave earned per month.
• 8 hours of sick leave earned per month.
• 24 hours of personal business leave per fiscal year.
• Pension and retirement programs.
• Click here to learn more about State of Oregon benefits.

What do you need to qualify? Minimum Qualifications:

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, andadministrative data collection and analysis;OR

An associate degree in general office occupations and two years ofsecretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, andadministrative data collection and analysis; OR

An equivalent combination of education and experience.

What we are looking for (Desired Attributes): Please discuss these in your Cover Letter.

• Ability to read and interpret federal regulations.
• Effective communication skills, both orally and in writing.
• Strong fiscal/accounting skills.
• Ability to apply good judgment and stewardship.

Additional information:

• The salary listed is the non- Public Employee Retirement Systems (PERS) qualifying salary. If the successful candidate is PERS qualifying, the salary will reflect the 6.95% increase.
• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
• OEM does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Justice Form I-9, confirming authorization to work in the United States. OEM will use E-Verify to confirm that you are authorized to work in the United States.
• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
• This position is represented by the American Federation of State, County, and Municipal Employees Union (AFSCME).
• Employees of the Oregon Department of Emergency Management are subject to recall at any time. During an emergency this position may be required to work long hours without normal days off within the State Emergency Coordination Center (ECC), Recovery Coordination Center (RCC) or in the field supporting emergency response activities. To support development and enhancements of State ECC/RCC capabilities and responsibilities all staff may be re-directed from day-to-day duties to support planning, training, and exercise activities as needed.

How to Apply:

• Visit the State of Oregon job opportunities webpage to submit your application for the position. Please ensure the work history and education section is complete and attach a current copy of your resume.
• Attach a cover letter describing how you meet the minimum qualifications and desired attributes.
• If you are a current state of Oregon employee, you must apply through your employee Workday account.
• Failure to attach a resume and current cover letter will result in disqualification of your application.
• If you have questions about the recruitment or need assistance to participate in the application process, please contact the hiring manager, Frank Kuchta, at [e-mail].

Helpful Tips:

• Workday will timeout after 20 minutes of inactivity.
• This posting closes at 11:59 PM on the close date listed.
• Be sure to check both your email and Workday account for updates regarding this recruitment.
• Click here for Resources and a Job Support Page .

Veteran's Preference:

The OEM provides veterans’ preference points to all eligible veterans. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be sent a Workday “Task” to complete once you have submitted your application. The “Task” will prompt you to provide the appropriate documentation for your Veterans’ Preference point selection. For more information, please go here: https://www.oregon.gov/jobs/Pages/Veterans.aspx .

After you apply:

Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.