Administrative Support Specialist (5357)

Three Saints Bay, LLC; Alexandria (VA); On-site; USD 38,000 - 52,000; Full time

Job summary

OLH Technical Services, a subsidiary of Three Saints Bay, LLC, seeks an Administrative Support Specialist in Alexandria, VA. You will manage administrative tasks, maintain calendars, and produce reports and correspondence for OLPA operations.

Proficiency in MS Office and strong communication skills are required. The role supports travel processing, meeting coordination, and data entry for government contracts.

Qualifications

• Experience providing administrative support to clients.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.

Responsibilities

• Manage day-to-day administrative affairs for the client.
• Maintain client calendars and schedule appointments.
• Enter information into databases accurately and on time.
• Prepare agendas, materials, meeting requests and minutes.
• Draft emails and general correspondence for the client.
• Coordinate travel requests and reimbursements.
• Coordinate interviews and meetings with OLPA staff and stakeholders.

Skills

Calendar management

Data entry

Communication

Reporting

Administrative support

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Administrative Support Specialist (5357)

Location Alexandria, VA

Job Code 5357

# of Openings 1

OLH Technical Services, a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking Administrative Support to join our Team in Alexandria, VA.

POSITION RESPONSIBILITIES:

• Manage the day-to-day administrative affairs of the client.
• Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint.
• Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary.
• Coordinate administrative tasks and oversee designated administrative operations.
• Accurately enter information into databases/tracking systems.
• Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets.
• Prepare agendas, presentation materials, meeting requests and meeting minutes.
• Answer and screen incoming calls and direct calls to appropriate action officer.
• Draft email responses and general correspondence on behalf of the client.
• Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes.
• Compile input for and draft/organize a variety of reports.
• Compile daily, weekly and monthly social media, web and other relevant metrics reports.
• Provide expertise in measuring and assessing metrics to inform strategy.
• Maintain stakeholder email and distribution lists.
• Ensure effective document management.
• Maintain templates and resources for OLPA operations.
• Assist with processing requests for travel, training, and reimbursements.
• Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders.
• Establish and maintain effective and appropriate working relationships with OLPA contractors and staff.
• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
• Consistently communicate with a high degree of professionalism, diplomacy and tact.

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.