Administrative Support Specialist

State of Florida; Winter Haven (FL); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Annual leave

Sick leave

Holidays

Job summary

Florida Department of Agriculture and Consumer Services is seeking a STAFF ASSISTANT to provide administrative support to the Bureau of Plant Inspection and related divisions. The role involves data entry, billing, scheduling, and coordinating travel for trainings and workshops.

The position requires a high school diploma or equivalent with clerical experience, and familiarity with office procedures. Occasional travel and attention to detail are essential for success.

Qualifications

• High school diploma or equivalent; 3 years of secretarial/clerical experience or substitutions described in the posting.
• Familiarity with office procedures and forms.
• Ability to type accurately and manage multiple tasks.

Responsibilities

• Provide administrative support to the Bureau of Plant Inspection and assist with reporting activities.
• Review field reports and enter data into databases; ensure billing in Plant Pay Dynamics.
• Process requisitions, purchase orders, invoices, and contract summaries; maintain vendor contacts; use AIMS.
• Review vehicle reports and input data into FleetWave; submit corrections as needed.
• Order office supplies and uniforms; maintain digital logs; process invoices.
• Coordinate travel for trainings/workshops; assist with hotel reservations and STMS forms.
• Conduct annual inventory verifications.
• Assist with emergency program functions; design forms, spreadsheets, and charts.
• Liaise with other departments/divisions as needed.
• Perform related work as directed.

Skills

Typing

Public inquiries handling

Multiline phone system

Organization & data entry

Communication

Education

High school diploma or equivalent

College education substitution

Vocational/technical training substitution

Tools

AIMS system

FleetWave

Plant Pay Dynamics

STMS

Office equipment

Job description

Florida Department of Agriculture and Consumer Services is seeking a STAFF ASSISTANT to provide administrative support to the Bureau of Plant Inspection and related divisions. The role involves data entry, billing, scheduling, and coordinating travel for trainings and workshops.

The position requires a high school diploma or equivalent with clerical experience, and familiarity with office procedures. Occasional travel and attention to detail are essential for success.