Administrative Support Specialist

KBR, Inc; Sully Square (VA); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking an Administrative Support Specialist to join a dynamic team focused on impactful work in national security. In this role, you will be responsible for a variety of administrative tasks, including managing calendars, coordinating meetings, and maintaining filing systems. Your contributions will play a crucial role in supporting the team and ensuring the smooth operation of essential tasks. If you are passionate about making a difference and thrive in a collaborative environment, this position offers a unique opportunity to influence the future of space defense while being part of an innovative and supportive workplace.

Benefits

401K plan with company match

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Qualifications

• 8+ years of experience in administrative support roles.
• Strong skills in Outlook calendar management and Microsoft Office Suite.

Responsibilities

• Engage in diverse administrative tasks including scheduling and communication distribution.
• Maintain filing systems and manage office inventory.

Skills

Outlook Calendar Management

Microsoft Office Suite

Multi-tasking

Education

Bachelor’s Degree

Tools

Microsoft Excel

Job description

Administrative Support Specialist page is loaded

Administrative Support Specialist

Apply locations Chantilly, Virginia time type Full time posted on Posted 2 Days Ago job requisition id R2103205

Title: Administrative Support Specialist

Belong. Connect. Grow. with KBR!

KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security.

Why Join Us?

• Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.
• Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.
• Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.

Key Responsibilities:

• Task Order Tasks: Engages in a diverse set of Task Order-specific tasks covering a broad set of administrative capabilities.
• Lobby Liaison: Answers phones and greets visitors.
• Meeting Scheduling: Schedules and coordinates staff, appointments, maintains calendars and other meetings.
• Communication Distribution: Collates and distributes mail and prepares communications, such as memos, emails, invoices, reports, and other correspondence as requested.
• Memo Writing and Editing: Writes and edits memos, letters, and other miscellaneous documents as requested.
• Maintain Filing System: Creates and maintains filing systems (electronic and physical). Manages office inventory and ensures the regular supply of office materials.
• Manage Internal and External Coordination: Sets up appointments, distributes reports, and manages coordination and correspondence between internal and external bodies.
• Spreadsheet Management: Manages miscellaneous data in spreadsheets (e.g., Microsoft Excel).
• Office Equipment Operation: Operates office equipment including printers, copiers, fax machines, and multimedia instruments.

Work Environment:

• Location: On-site
• Travel Requirements: Minimal
• Working Hours: Standard

Qualifications:

Required:

• Clearance: Active TS/SCI with a Polygraph
• Education: Bachelor’s Degree
• Experience: Minimum of 8 years
• Outlook Calendar Management: Must have strong experience with Outlook calendar management, multi-tasking, and Front Office presence with this organization.
• Microsoft Office Suite: Strong experience with the Microsoft Office Suite.

Ready to Make a Difference?

If you’re excited about making a significant impact in the field of space defense and working on projects that matter, we encourage you to apply and join our team at KBR. Let's shape the future together.

KBR Benefits:

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off