Administrative Support Specialist

Ultimate Staffing; San Diego (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

Ultimate Staffing in San Diego is seeking a capable administrative professional to answer and direct incoming calls and emails, greet visitors, and deliver outstanding customer service while maintaining accurate records. The role supports multiple departments through data entry, reporting, and coordination of meetings.

You will also manage office supplies, mail, and general administrative tasks, ensuring confidentiality of sensitive information and smooth daily operations within a dynamic team

Qualifications

• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks with accuracy and efficiency.
• Excellent communication and interpersonal skills.

Responsibilities

• Answer and direct incoming phone calls and emails.
• Greet visitors and provide excellent customer service.
• Perform data entry and maintain accurate records and databases.
• File, scan, copy, and organize documents.
• Schedule meetings, appointments, and conference rooms.
• Assist with preparing reports, presentations, and correspondence.
• Manage office supplies and place orders as needed.
• Process incoming and outgoing mail and packages.
• Support various departments with administrative tasks and special projects.
• Maintain confidentiality of sensitive company and employee information.

Skills

Customer service

Data entry

Phone etiquette

Organization

Job description

Ultimate Staffing in San Diego is seeking a capable administrative professional to answer and direct incoming calls and emails, greet visitors, and deliver outstanding customer service while maintaining accurate records. The role supports multiple departments through data entry, reporting, and coordination of meetings.

You will also manage office supplies, mail, and general administrative tasks, ensuring confidentiality of sensitive information and smooth daily operations within a dynamic team