Administrative Support Specialist

Alachua County; Florida; On-site; USD 35,000 - 45,000; Full time

Job summary

Alachua County is seeking a detail-oriented administrative professional to perform clerical and customer service tasks within a county office setting. Requires a high school diploma or equivalent, two years of related experience, typing 35 words per minute, and the ability to pass background checks.

Trainee status may be available for applicants near the minimum requirements. Responsibilities include answering phones, maintaining filing systems, scheduling, taking minutes, and preparing

Qualifications

• Minimum education/experience: high school diploma or equivalent with two years general office/clerical and/or customer service experience; college coursework substitutes on a year-for-year basis.
• Trainee status may be considered for applicants within six months of meeting minimum education/experience requirements.
• Typing speed requirement: 35 correct words per minute or pass a word processing skills test as required.

Responsibilities

• Exudes a positive customer service focus.
• Advocates building organizational culture by aligning decisions with the County's core values.
• Prepares departmental paperwork such as correspondence, reports, forms, agendas and related material; takes and transcribes minutes as required.
• Answers telephones and responds with specific information to complaints, inquiries and requests from departmental and County staff and the general public.
• Organizes and maintains office/departmental accounts, records and statistical data.
• Receives, posts and distributes incoming office/departmental mail.
• Schedules appointments for superior; arranges travel schedule and travel reservations.
• Establishes and maintains filing systems; classifies and codes material for filing; locates and retrieves files and materials.
• Prepares office/departmental materials for storage.
• Serves as office/departmental receptionist as required.
• Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

Skills

Typing 35 WPM

Office practices

Vocabulary/grammar/spelling

Word processing systems

Telephone etiquette

Filing/tracking systems

Organizational planning

Follow instructions

Correspondence writing

Proofreading

Independent work on multiple tasks

Report/memoranda writing

Education

High school diploma or equivalent

Two years general office/clerical and/or customer service experience

Tools

Word processing software

Job description

Alachua County is seeking a detail-oriented administrative professional to perform clerical and customer service tasks within a county office setting. Requires a high school diploma or equivalent, two years of related experience, typing 35 words per minute, and the ability to pass background checks.

Trainee status may be available for applicants near the minimum requirements. Responsibilities include answering phones, maintaining filing systems, scheduling, taking minutes, and preparing