Administrative Support Services Specialist

Pascua Yaqui Tribe; Guadalupe (AZ); On-site; USD 40,000 - 56,000; Full time

Job summary

The Pascua Yaqui Tribe is seeking an Administrative Support Services Specialist to apply broad knowledge of policies, procedures, and regulations. Duties include processing applications, verifying information, preparing reports, and handling budget revisions as needed.

The role requires strong clerical skills, customer service, and proficiency in Microsoft Office, with experience in budgets and records management. Arizona driver’s license is required.

Qualifications

• Associate's Degree plus two years of administrative support experience, or equivalent combination.
• Must possess and maintain a valid Arizona Driver's License.
• Proficient in Microsoft Office.
• Some positions require a Clearance Card, Gaming License, or Homeland Security Background Check.

Responsibilities

• Provide complex, specialized administrative support in preparing and processing confidential documents and records.
• Prepare and review documents related to payments, travel, and training.
• Prepare and review reports, business correspondence, and summaries; verify information.
• Monitor and modify the department budget; ensure expenditures and revenue reports are accurate.
• Maintain confidential files and paperwork related to accounts receivable, accounts payable, payroll, and personnel issues.
• Respond to sensitive information requests and explain applicable rules and regulations; resolve citizen concerns.

Skills

Clerical

Customer service

Recordkeeping

Basic accounting

Budgeting

Report preparation

Laws and regulations

Yaqui culture

Education

Associate's Degree

Tools

Microsoft Office

Job description

Job Summary

The Administrative Support Services Specialist will apply a broad knowledge of policies and procedures and applicable laws and regulations in the performance of duties. Duties may include processing applications, verifying information, providing information to staff and public, recording documents, reconciling expenses, tracking projects, preparing reports, receiving, and recording payments; may make budget revisions as requested.

Principle Duties and Responsibilities

• Provide complex, specialized administrative support in preparing and processing confidential documents, prepare and review patient records, prepare meeting agendas and minutes, maintain departmental data and/or other related documents.
• Prepare and review appropriate documents and forms to assist with payment requests, purchase requests, employee travel and reimbursement, and employee training.
• Prepare and review a variety of reports, business correspondence, patient charts, and/or summaries as directed; research and verify information for inclusion.
• Assist management with monitoring and the modification of the department budget for assigned area; ensure expenditures and revenue reports are correct; prepare revisions as needed.
• Maintain and update confidential files and paperwork related to accounts receivable, accounts payable, payroll, personnel issues, or tribal information.
• Respond to sensitive requests for information and assistance; provide information regarding applicable rules, policies, and regulations; resolve citizen concerns and complaints; refer inquiries as appropriate.
• Perform other duties of a similar nature or level as requested by supervisor or director.

Required Knowledge, Skills, and Abilities

• Clerical and office support practices;
• Customer service principles;
• Recordkeeping principles;
• Basic accounting and budget modification principles;
• General mathematical concepts;
• Report preparation techniques;
• Assigned department operations and functions;
• Applicable federal, state, local laws, rules, and regulations;
• Yaqui culture, customs, resources and traditions and/or a willingness to learn.

Skills and Abilities:

• Maintain confidential files and records;
• Apply and explain applicable laws, codes, regulations, policies, and/or procedures;
• Use proper English, grammar, punctuation, and spelling;
• Compile data and information;
• Prepare meeting agendas and minutes;
• Provide customer service;
• Work independently;
• Prepare a variety of business correspondence, records, reports, documents and forms;
• Operate a variety of office equipment, including a computer, fax/scanner, adding machine, and related software applications;
• Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public. Have ability to sufficiently exchange or convey information and receive verbal and written work instructions.

Education, Certifications And Experience Required

Associate's Degree, plus two (2) years of administrative support experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

And

• Must possess and maintain a valid Arizona Driver's License

Special Requirements:

• Must be proficient in Microsoft Office;
• Some positions require a Clearance Card, Gaming License, or Homeland Security Background Check. Must have a current Level 1 Arizona Clearance Card, Homeland Security Background Check, Arizona Gaming License or be able to obtain within ninety (90) days of hire. Failure to maintain a current background clearance will result in termination from this position.

Benefits

• 22 days of Paid Time Off which increases with years of service and 15 paid Holidays per year.
• We offer a comprehensive healthcare benefit package that surpasses or rivals the biggest organizations in Tucson.
• We encourage you to stay healthy by providing an onsite Wellness Center.
• Additionally, the Tribe offers a 401(k) Plan with a generous match in which you're immediately vested along with a profit sharing plan after one year of employment.
• Sworn police and and fire employees are eligible to make Pre-Tax and After-Tax contirbutions to the Arizona Public Safety Personnel Retirement Systems ("PSPRS").