Administrative Support / Secretary I – Community Corrections

Coos County, Oregon; Oregon; On-site; USD 42,000 - 52,000; Full time

Job summary

Coos County Community Corrections is seeking a dependable, detail-oriented Community Corrections Secretary I to support the Parole and Probation Department. The role includes maintaining client records, processing court documents, data entry, answering phones, and assisting visitors with professional discretion.

Applicants should have a High School Diploma and at least two years of general office/clerical experience, with preference for those familiar with DOC400 or OJIN records systems.

Qualifications

• Strong communication and organizational skills required.
• Experience handling confidential information.
• Proficiency in data entry and clerical tasks.
• Customer service or records experience preferred.
• Prior exposure to DOC400/OJN or similar records systems is a plus.

Responsibilities

• Maintain client records for Parole and Probation.
• Process court documents and file records.
• Perform data entry and filing duties with accuracy.
• Answer phones and assist visitors.
• Provide general office support and coordination.
• Handle confidential information with discretion.

Skills

Communication skills

Organizational skills

Confidential information handling

Data entry

Customer service

Education

High School Diploma

Tools

DOC400

OJIN

Job description

Coos County Community Corrections is seeking a dependable, detail-oriented individual to join our team as a Community Corrections Secretary I. This position provides clerical and administrative support to the Parole and Probation Department, including maintaining client records, processing court documents, performing data entry, answering phones, assisting visitors, and providing general office support.

The ideal candidate will have strong organizational and communication skills, good attention to detail, and the ability to handle confidential information with professionalism and discretion. Applicants should be comfortable working with the public, managing multiple tasks, and learning new computer systems and procedures. Prior experience in corrections or law enforcement is not required.

Requirements: High School Diploma and at least two years of general office/clerical experience. Customer service, records or related experience. Preference may be given to candidates with experience using DOC400, OJIN, or similar records management sysems.Prior experience with these systems is not required.

Must be able to pass a comprehensive crimimal, civil and personal background check and be able to obtain LEDS certification within 60 days of hire.