Probation Services Assistant

United-States-Courts; Reno (NV); On-site; USD 42,000 - 62,000; Full time

Job summary

United States Courts seeks a Probation Services Assistant to support probation officers by compiling information for investigations and drafting reports. The role handles administrative caseloads and coordinates with collateral agencies to ensure timely case processing.

Applicants should have a high school diploma and related experience. A bachelor’s degree in a relevant field is preferred, with strong computer and writing skills to prepare professional investigative documents.

Qualifications

• High school graduate or equivalent with at least 1 year of specialized experience.
• Experience applying rules, regulations, directives, or laws in a court or similar setting.
• Ability to use keyboard skills and automated software for word processing, data entry or report generation.

Responsibilities

• Provide specialized technical and administrative support to probation officers.
• Compile information for investigations.
• Prepare drafts of reports and correspondence.
• Coordinate with collateral agencies.
• Support administrative caseloads and use relevant software systems.

Skills

Office procedures

Data entry

Report drafting

Investigation support

Grammar and editing

Professional communication

Criminal justice knowledge

Criminal retrieval system

Education

Bachelor's degree in Criminal Justice/Criminology/Psychology/Sociology/Business/Public Administration

Tools

Word processing software

Report generation software

Job description

The Probation Services Assistant will provide specialized technical and administrative support to probation officers in a wide range of areas, including compiling information for investigations, providing support for administrative caseloads, preparing drafts of reports and correspondence, and coordinating with collateral agencies.

Priority consideration will be given to applications received by 8/31/2026.

Minimum Qualifications

To qualify, an applicant must be a high school graduate or equivalent and have at least one (1) year of specialized experience. Specialized experience includes progressively responsible clerical experience requiring the regular and recurring application of clerical procedures involving the routine use of keyboard skills and use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.

Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Education may not be substituted for specialized experience because operational court support positions require hands-on experience to be credited as specialized experience.

Preferred Qualifications

Bachelor\'s degree from an accredited college or university in a field of academic study, such as criminal justice, criminology,psychology, sociology, human relations, business or public administration and one (1) year of specialized experience.

Excellent knowledge of office procedures and practices. General knowledge of personal computers and software applications to prepare reports and conduct investigation searches along with accessing the criminal retrieval system. Ability to give and receive accurate and timely information from individuals within and outside the court. Ability to decipher complex information: synthesize the data and concisely report the information gleaned in proper written format.

Ability to prepare all types of investigations in proper format for our office as well as other districts. General knowledge of proper grammar usage and the ability to write and edit efficiently. Ability to carry oneself in a professional manner, as a representative of the probation office when visiting outside agencies.

Knowledge of the roles and functions of the federal probation office. Knowledge of the practices and procedures used in probation and court processes, including knowledge of the administrative requirements to support these activities.

Knowledge of the criminal justice system as it relates to federal probation policies and procedures.

Knowledge of and compliance with the Code of Conduct for Judicial Employees, and court confidentiality requirements. Ability to consistently demonstrate sound judgment.