Administrative Support & Records Coordinator

Cameron County; San Benito (TX); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health and Life Insurance Protection

Sick and Annual Leave

Retirement System and Paid Holidays

Direct deposit payroll program

Job summary

Cameron County is seeking an Office Specialist to perform clerical and data-entry support within the assigned department, handling documents, schedules, and communications. The role requires careful verification of data, filing, and responsive service to staff and external contacts.

Responsibilities include form creation, report generation, inventory control, and processing payments, with a six-month probationary period and Civil Service examination. Excellent fringe benefits are offered.

Qualifications

• High School Diploma or GED required.
• Four (4) years of experience performing secretarial and/or administrative support work or equivalent combination of education and experience.

Responsibilities

• Schedules and organizes events and meetings; sends invites and makes follow-up calls; conducts research and analysis as assigned.
• Creates and implements forms to simplify operations; answers phones, responds to emails, scans and sends documents, and relays messages to peers and supervisor.
• Receives and processes documents, reviews for completeness and accuracy, matches documents to related information (POs to invoices, etc.).
• Runs reports, copies/distributes reports; maintains automated and manual records; performs record retention per County policy.
• Maintains inventory; prepares purchase orders; receives/distributes shipments; reviews and forwards for payment.
• Provides information to employees, managers, vendors, citizens, and others about department functions; acts as liaison regarding policies and activities.
• Prepares department documents requiring knowledge of policies and procedures; research, compile, analyze, retrieve and summarize data.

Education

High School Diploma or GED

Job description

Cameron County is seeking an Office Specialist to perform clerical and data-entry support within the assigned department, handling documents, schedules, and communications. The role requires careful verification of data, filing, and responsive service to staff and external contacts.

Responsibilities include form creation, report generation, inventory control, and processing payments, with a six-month probationary period and Civil Service examination. Excellent fringe benefits are offered.