DEPUTY CLERK

Cameron County; Brownsville (TX); On-site; USD 26,933 - 32,918; Full time

Benefits offered by this job

Health insurance

Life insurance

Sick leave

Annual leave

Retirement system

Paid holidays

Direct deposit payroll

Job summary

Cameron County is seeking a Deputy Clerk to perform clerical support in the County Clerk's Office, handling records management and routine inquiries. Duties include processing filings, drafting correspondence, entering data, and issuing receipts for fees in a civil service environment.

The position requires a high school diploma or GED with two years of clerical experience (at least one year in a County Clerk's Office) and offers a minimum salary of $29,926 with comprehensive benefits in

Qualifications

• High School Diploma or GED; supplemented by two years of clerical/administrative support experience, including at least one year in a County Clerk's Office.
• Ability to draft correspondence, process filings, and verify data for official records.

Responsibilities

• Answer phones, draft correspondence, and transmit information to county departments as needed.
• Review and accept e-filings, record documents, and provide certified/non-certified copies upon request.
• Enter and verify data in the computer system to create/update records and generate reports.
• Collect fees and issue receipts; monitor payments and post to database.
• Serve as liaison to employees, vendors, and the public regarding court records functions.

Skills

Clerical skills

Records management

Customer service

Education

High School Diploma or GED

Job description

DEPUTY CLERK

PAY PLAN: 107 - $ 29,926.00 minimum salary

Locations: Cameron County: Brownsville/Harlingen/San Benito/La Feria

Purpose of Classification

Performs clerical work in administrative support of assigned County Clerk department. Duties include records management in the proper storage and retrieval of records. Positions in this class perform routine clerical support and identify needed corrective actions to resolve discrepancies; answer questions; and maintain documents and records.

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Answers telephone, redirects incoming phone calls and takes messages; drafts correspondence, memoranda, etc., for the supervisor's signature/response; transmits information to county departments as needed.

Review and accept e-filings for official records following the recording requirements; records and files mark documents presented for recording that meet the recording standards; conducts searches and issue certified or non-certified copies of documents filed as Official Records as requested.

Provides services related to recording and filing of documents in either the Administrative or Judicial Building; prepares documents for microfilming or scanning according to procedures established; enters and verifies data into Computer System to create or update records, generate forms or reports from data.

Collects fees, fines, and court costs and issues receipts; interviews and underwrites terms for payment of fines and court costs; prepares and sends out collection notices; enters daily collection memos into database; monitors payment activity and post payments to database.

Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or other interested parties regarding assigned Court Records functions; serves as liaison between supervisors, vendors, and other departments in regards to department policies and activities. Explains policies and procedures.

Additional Functions

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED; supplemented by two (2) years of experience performing clerical and/or administrative support work in civil or criminal fields including at least one (1) year in a County Clerk's Office; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

ADA Compliance

Physical Ability: Tasks require the ability to exert medium physical effort in medium work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of medium weight (20-50 pounds). Tasks may involve extended periods of time climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motion at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

This is a Civil Service covered position. Testing requirements will follow section 2.32 of the Civil Service Rules and Regulations Handbook. Probationary period will follow section 2.35 of the Civil Service Rules and Regulations Handbook.

BENEFITS

Cameron County Offers Excellent Fringe Benefits, Including: Health and Life Insurance Protection, Sick and Annual Leave, Retirement System, and Paid Holidays. Cameron County has a mandatory direct deposit payroll program.

AA/EEO/MFD EMPLOYER

Available for application.