Administrative Support Professional III - Nursing Administration

University of Missouri Health Care; Columbia Township (MO); On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Tuition assistance

Retirement options

Employee discounts

Job summary

MU Health Care in Columbia, MO, is seeking an organized, proactive administrative professional to support senior leadership calendars, meetings, and communications in a fast-paced, mission-driven environment.

This role emphasizes data integrity, budget awareness, cross-functional collaboration, and the ability to manage complex tasks with discretion, contributing to high-level operational success across the university hospital system.

Qualifications

• High school diploma or equivalent required.
• Three (3) years of office-related experience required.

Responsibilities

• Manages and prioritizes complex leadership calendars and meetings.
• Represents and manages communications on behalf of leadership.
• Creates and delivers executive-level materials tied to initiatives.
• Oversees data integrity across systems related to operations and finance.
• Monitors departmental budgets and financial performance.
• Coordinates personnel actions and ensures policy compliance.
• Identifies risks and proposes actionable solutions.
• Leads administrative staff and supports workflows.

Education

High school diploma or equivalent

Job description

Facility: University Hospital - 1 Hospital Drive, Columbia, MO

Compensation

• Base Pay Range: $19.15 to $30.23 per hour, based on experience

ABOUT THE JOB

MU Health Care is looking for a highly organized, proactive professional who thrives in a fast-paced environment and enjoys being the person others rely on to keep operations running smoothly. The ideal candidate is a strong communicator who can balance multiple priorities, exercise sound judgment, and confidently navigate complex situations with discretion and professionalism. Success in this role requires curiosity, critical thinking, and the ability to analyze information and identify solutions independently. At MU Health Care, you'll have the opportunity to contribute to work that supports our mission of delivering exceptional care and service every day.

ABOUT MU HEALTH CARE

MU Health Care is proud to be named one of Forbes' Best-in-State Employers seven years in a row, and that's largely a result of the incredible culture and team we've built. At MU Health Care, we have an inspired, hard-working and collaborative environment driven by our mission to save and improve lives. Here, we believe anything is possible and rally around solutions. We celebrate innovation and offer opportunities to be a part of something bigger - to have a voice and role in the work that is serving our community and changing the field of medicine.

Our academic health system - the only in mid-Missouri - is home to seven hospitals, including the region’s only Level 1 Trauma Center and region’s only Children’s Hospital, as well as over 90 specialty clinics. Here you can define your career among our many clinical and nonclinical positions - with growth, opportunity and support every step of the way.

Learn more about MU Health Care.

Learn more about living in mid-Missouri.

EMPLOYEE BENEFITS

• Health, vision and dental insurance coverage starting day one
• Generous paid leave and paid time off, including ten holidays
• Multiple retirement options, including 100% matching up to 8% and full vesting in three years
• Tuition assistance for employees (75%) and immediate family members (50%)
• Discounts on cell phone plans, rental cars, gyms, hotels and more
• See a comprehensive list of benefits here.

DETAILED JOB DESCRIPTION

• Manages and prioritizes complex leadership calendars, aligning time with strategic and operational priorities.
• Drives and coordinates leadership meetings, including agendas, materials, decision tracking, and follow-through.
• Represents and manages communications on behalf of leadership, including sensitive and complex correspondence.
• Creates and delivers executive-level materials tied to operational, strategic, or financial initiatives.
• Oversees and ensures data integrity across systems related to operations, finance, and compliance.
• Monitors and analyzes departmental budgets, funding sources, and financial performance.
• Coordinates and ensures personnel actions comply with organizational policies and approval requirements.
• Identifies and assesses trends, risks, and operational issues and proposes actionable solutions.
• Prioritizes and adjusts work to meet leadership and departmental needs as demands evolve.
• Operates and leads administrative support activities with a high level of autonomy and accountability.
• Collaborates and influences leadership, cross-functional teams, external partners, and key stakeholders.
• Designs, implements, and leads administrative and operational processes across the unit.
• Leads and coordinates projects, events, and initiatives, ensuring alignment of resources and outcomes.
• Owns and delivers reporting tied to operational, financial, and compliance outcomes.
• Serves as a primary liaison with internal and external partners, addressing issues independently.
• Trains, guides, and sets expectations for administrative staff and support workflows.
• Performs and manages highly complex, variable, and multi-step assignments requiring advanced judgment.
• Utilizes and optimizes advanced systems related to finance, HR, and operations.
• Handles highly sensitive leadership, financial, and personnel information with a high level of discretion.
• May complete unit/department specific duties as outlined in department documents.

REQUIRED QUALIFICATIONS

• High school diploma or an equivalent combination of education and experience from which comparable knowledge, skills and abilities can be acquired.
• Three (3) years of office-related experience.

PREFERRED QUALIFICATIONS

• Additional license/certification requirements as determined by the hiring department.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met with or without reasonable accommodation. The performance of these physical demands is an essential function of the job. The employee may be required ambulate, remain in a stationary position and position self to reach and/or move objects above the shoulders and below the knees. The employee may be required to move objects up to 10 lbs.

The University of Missouri is an Equal Opportunity Employer.