Administrative Support & Office Coordination Specialist

STI; Nashville (TN); On-site; USD 35,000 - 45,000; Full time

Job summary

STI in Nashville, Tennessee, is seeking a candidate to manage phone interactions and provide customer service. The role involves maintaining shared inboxes, distributing reports, and managing conference rooms.

A bachelor’s degree is required along with relevant experience. Ideal candidates will possess skills in organization and communication, ensuring a well-maintained and efficient office environment.

Qualifications

• At least one year of increasingly responsible sub-professional, paraprofessional, or professional experience.
• Experience may substitute education on a year-for-year basis.

Responsibilities

• Answering a multi-line phone.
• Screening and directing calls.
• Providing basic customer service to callers.
• Distributing faxes and mail.
• Maintaining shared inboxes.
• Printing, filing, and distributing CDC reports.
• Drafting, requesting approval for, and sending all staff emails.
• Keying, tracking, and following up on maintenance requests.
• Keying, tracking, and following up on IT‑related requests.
• Maintaining 7th floor conference room.
• Tidying room at the end of the day.
• Assisting with AV, as needed.
• Approving or rescheduling meetings, as needed.
• Assisting with conference room scheduling (other conf. rooms).
• Managers’ Meeting minutes.

Education

Bachelor's degree from an accredited college or university

Job description

STI in Nashville, Tennessee, is seeking a candidate to manage phone interactions and provide customer service. The role involves maintaining shared inboxes, distributing reports, and managing conference rooms.

A bachelor’s degree is required along with relevant experience. Ideal candidates will possess skills in organization and communication, ensuring a well-maintained and efficient office environment.