Administrative Support Manager

Skadden, Arps...LLP; New York (NY); Hybrid; USD 155,000 - 175,000; Full time

Benefits offered by this job

Competitive salary

401(k) Savings plan

Paid time off and parental leave

Learning and development opportunities

Well-being programs

Job summary

Skadden, Arps...LLP is seeking an Administrative Support Manager for our New York office with a hybrid work arrangement. The role oversees the Administrative Support department, including recruitment, staff oversight, training, and continuous process improvements to deliver high‑level service to attorneys and clients.

The ideal candidate will have a Bachelor’s degree and at least eight years of administrative management experience in a professional services firm, with strong coaching and

Qualifications

• Bachelor's degree required.
• Minimum eight years of administrative management or related experience in a law firm or professional services environment.
• Experience leading others, resolving conflicts, and developing effective work relationships.

Responsibilities

• Manage daily operations of the Administrative Support department and oversee long-range plans.
• Monitor time, attendance, overtime, expense reports, and absences for accuracy and policy compliance.
• Coordinate workflow, oversee workloads, and monitor utilization to ensure efficiency.
• Lead recruitment, interviews, and selection for Executive Assistants and Administrative Project Coordinators.
• Provide coaching and guidance to staff to improve quality and efficiency.
• Collaborate with managers to design and deliver staff development programs.
• Forecast budgets, generate reports, and manage department guidelines and procedures.

Skills

Staff supervision

Coaching

Process improvement

Budgeting

Time management

Education

Bachelor's degree

Tools

Outlook

Word

Excel

Job description

Position Summary

We are seeking an Administrative Support Manager to join our Firm. This position will be based in our New York office (hybrid).

This role will manage all aspects of the Administrative Support team including department administration, recruiting, staff oversight, training and employee development, performance management, and general process and departmental improvement.

Responsibilities

• Manage daily operations of the Administrative Support department, including projects, day‑to‑day tasks, and long‑range plans.
• Monitor time, attendance, overtime, expense reports, and absence requests to ensure accuracy and compliance with Firm policies.
• Coordinate daily workflow, oversee workloads, and monitor utilization.
• Handle staffing requests and assignments efficiently.
• Ensure timely and accurate responses to requests for departmental services.
• Provide coaching and guidance to business services professionals to implement continuous quality improvements and enhance departmental efficiency.
• Participate in recruitment, interviewing, and selection for Executive Assistants and Administrative Project Coordinators.
• Consult regularly with the department’s Assistant Director and other managers on team programs and initiatives, performance status, and departmental updates.
• Collaborate with peer managers in Administrative Support, Paralegal Services, and Operations Group Management to increase efficiency, strengthen employee knowledge, and maintain high‑level service to attorneys and clients.
• Partner with the Administrative Support management team to design, coordinate, and deliver training programs tailored to staff development needs.
• Maintain current knowledge of Firm policies, industry trends, and professional development opportunities for business services professionals.
• Engage in strategic long‑range planning, developing departmental goals and objectives.
• Recommend new or revised policies, procedures, and practices that promote efficiency, effectiveness, and excellent customer service.
• Utilize the Firm’s performance management process to communicate expectations, monitor performance, coach employees, and manage unsatisfactory performance.
• Oversee employee performance and provide guidance in problem resolution, including initiating disciplinary procedures in collaboration with Human Resources.
• Develop and communicate departmental guidelines and procedures, forecast financial and budget requirements, prepare related reports, and monitor the budget.
• Demonstrate effective interpersonal and written communication skills and manage Firm resources responsibly.
• Perform other related duties as assigned.

Qualifications

• Current knowledge of law firm administration and administrative support best practices, trends, and techniques.
• Proficiency with Firm computer software (Outlook, Word, Excel) and ability to learn new software and operating systems.
• Knowledge and implementation of the annual budget process.
• Demonstrated experience in leading and supervising others with effective coaching and problem‑solving techniques.
• Ability to organize, prioritize work, delegate effectively, and handle sensitive matters with confidentiality.
• Excellent analytical, troubleshooting, organizational, and planning skills.
• Ability to administer Firm policies and procedures and handle multiple projects and shifting priorities.
• Effective interpersonal and communication skills, both verbally and in writing.
• Attention to detail and discretion with sound judgment.
• Ability to work well in a demanding, fast‑paced environment, independently and within a team.
• Flexibility to adjust hours as needed to meet operating and business needs.

Education and Experience

• Bachelor’s degree required.
• Minimum of eight years of administrative management or related experience in a law firm or professional services environment, including four years of supervisory experience.
• Experience should demonstrate success in leading others, resolving conflicts, and developing effective work relationships with employees at all levels.

Benefits

• Competitive salaries and year‑end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k), and voluntary benefits.
• Generous paid time off and paid leave options, including parental leave.
• In‑classroom, remote, and on‑demand learning and professional development opportunities.
• Robust well‑being classes and programs.
• Opportunities to give back and make an impact in local communities.

Salary

Base salary range: $155,000 – $175,000.

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Alex Taylor at [phone].