Supervisor, Paralegal Services

Skadden, Arps...LLP; Washington (District of Columbia); Hybrid; USD 135,000 - 150,000; Full time

Benefits offered by this job

Competitive salaries

Comprehensive health care

Generous paid time off

Paid leave options

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in Washington, DC is looking for a Supervisor, Paralegal Services to oversee the Paralegal Services team. The role involves managing day-to-day operations, staffing, and departmental coordination in a hybrid working environment.

The ideal candidate will have at least five years of paralegal experience and two years in a leadership position. The salary range for this position is between $135,000 and $150,000, along with comprehensive benefits.

Qualifications

• Minimum of five years of paralegal or related experience, including two years in a leadership role.
• Demonstrated knowledge of the litigation process and case management.
• Ability to handle sensitive matters and maintain confidentiality.

Responsibilities

• Oversees day-to-day activities of the Paralegal Services team.
• Coordinates department projects and long-range plans.
• Manages staffing requests efficiently.

Skills

Supervision skills

Knowledge of the litigation process

Communication skills

Organizational skills

Customer service skills

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

About Us

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

Position Overview

We are seeking a Supervisor, Paralegal Services to join our Firm. This position will be based in our DC office (hybrid). The Supervisor will oversee day-to-day activities of the Paralegal Services team, work with the Director of Paralegal Services to oversee the progress of ongoing projects and initiatives, and serve as a key liaison between paralegals and attorneys.

Responsibilities

• Supervises day-to-day activities of the Paralegal Services team (“the team”).
• Works with the Director of Paralegal Services to oversee the progress of ongoing projects and initiatives.
• Responsible for department administration, recruiting, staff oversight, training and employee development, performance management, and general process improvement in the DC office (in partnership with the Office Administrative Director).
• Coordinates and oversees department projects, day-to-day operations, and long-range plans.
• Oversees paralegals across practice groups: transactional, regulatory, and litigation practice areas.
• Coordinates daily workflow, distributes assignments, oversees workloads, and monitors utilization.
• Develops and communicates departmental guidelines and procedures and implements departmental goals and objectives.
• Works with the Administrative Coordinator and Team Leaders to monitor administrative responsibilities of paralegals including time entries, expense reports, attendance, absence requests, and overtime, ensuring accuracy and compliance with firm policies.
• Manages and addresses staffing requests efficiently including last-minute and off-hour requests, coordinating with other offices as needed.
• Coordinates notary and apostille requests.
• Oversees the Mentor Program.
• Ensures accurate and timely responses to requests for departmental services.
• Consults with attorneys and works closely with Management to ensure proper daily and long-term workflow and assignments of attorney/paralegal teams.
• Participates in the interviewing, selection, and training process.
• Coordinates training and team building initiatives in collaboration with the global Paralegal Management team.
• Effectively utilizes the Firm's performance management process to communicate performance expectations, monitor performance, coach employees, and manage unsatisfactory performance.
• Recommends and participates in disciplinary procedures in collaboration with the People Team.
• Provides ongoing guidance to paralegals on case management best practices and training initiatives.
• Identifies issues and workplace needs and communicates them to Paralegal Management.
• Recommends guidelines and practices to promote efficiency, effectiveness, excellent customer service, and improved employee relations, in alignment with the Firm's Core Values.
• Ensures current knowledge of Firm policies and practices for staff, industry trends, and continued professional development for business services professionals.
• Assists with preparing and monitoring department budgets, ensuring vendors provide cost‑effective services.
• Demonstrates effective interpersonal and written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Maintains a regular and reliable physical presence.
• Complies with and understands Firm operations, policies, and procedures.
• Actively seeks to enhance knowledge of and familiarity with all procedures and Firm software and applications.
• Performs other related duties as assigned.

Qualifications

• Demonstrated knowledge of the litigation process and case management skills, as well as familiarity with corporate transactions in order to provide case-work guidance.
• Ability to effectively supervise others.
• Current knowledge of industry best practices, trends, and techniques.
• Advanced knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel, PowerPoint) and project management and database applications, with the ability to learn new software and operating systems.
• Knowledge and implementation of the annual budget process.
• Excellent presentation skills.
• Excellent customer service skills.
• Ability to administer Firm policies and procedures.
• Demonstrates close attention to detail.
• Demonstrates effective interpersonal and communication skills, both verbally and in writing.
• Excellent analytical, troubleshooting, organizational, and planning skills.
• Ability to defuse a tense situation.
• Ability to handle multiple projects and shifting priorities.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to organize and prioritize work and delegate effectively.
• Ability to work well in a demanding and fast-paced environment.
• Ability to work well independently as well as effectively within a team.
• Ability to use discretion and exercise independent and sound judgment.
• Flexibility to travel.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Education and Experience

Bachelor's degree. Minimum of five years of paralegal or other related experience, including two years of leadership and case coordination experience.

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision).
• Savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental leave.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

Salary Details

Starting base salary for this position is expected to be within the range listed under Salary Details: $135,000 - $150,000. Actual salary will be determined based on skills, experience (to the extent relevant) and other job‑related factors, consistent with applicable law.

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735‑2176.