Administrative Support III - Heart Center Administration

10 Nationwide Children's Hospital; Columbus (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

Nationwide Children’s Hospital is seeking an organized administrative professional to support a Section Chief or VP. You will perform a wide range of complex administrative tasks, coordinate scheduling, travel, reimbursements, and prepare presentations and reports.

Responsibilities include managing meetings, coordinating events, assisting in training, and providing excellent service to internal and external customers while adhering to standard operating procedures.

Qualifications

• High School Diploma or Equivalent; business-related coursework preferred.
• Ambassador Program must be completed within first 12 months of employment.
• 3 years administrative experience preferred; healthcare setting experience may be desired.

Responsibilities

• Schedules appointments and meeting locations; coordinates business events.
• Manages travel arrangements including air reservations, scheduling options, hotel and car rental.
• Develops travel itineraries in alignment with standards.
• Responsible for completion of reimbursement requests.
• Provides excellent service to internal and external customers by applying SOPs.
• Anticipates problems and proposes solutions in advance.
• Coordinates special projects within the department.
• May assist in training and orientation of colleagues.
• Creates moderately complex correspondence, spreadsheets and visual presentations for projects.

Skills

Administrative support

Customer service

Scheduling and coordination

Education

High School Diploma or Equivalent

Business-related coursework preferred

Job description

Overview

40 hours/week, 7:30am - 4:00pm (can be negotiable), Monday - Friday.

Job Description Summary

Performs a wide variety of complex administrative activities for a Section Chief or VP, and/or others as assigned.

Essential Functions

• Schedules appointments and meeting locations; coordinates business events.
• Manages travel arrangements including air reservations, scheduling options, hotel and car rental.
• Develops travel itineraries in alignment with NCH standards.
• Responsible for completion of reimbursement requests.
• Provides excellent service to both internal and external customers by applying best practices and standard operating procedures.
• Anticipates problems and proposes solutions in advance.
• Coordinates special projects within assigned department.
• May provide assistance in training and orientation of colleagues.
• Creates moderately complex correspondence, spreadsheets and visual presentations for projects.

Education Requirement

• High School Diploma or Equivalent; business-related or professional development coursework preferred.

Licensure Requirement

• (not specified)

Certifications

• (not specified)

Skills

• Must complete Ambassador Program within first 12 months of employment.

Experience

• 3 years administrative experience preferred.
• Experience in a healthcare environment may be desired.

Physical Requirements

Occasionally: Climb stairs/ladder, Electricity, Lifting / Carrying: 0-10 lbs, Lifting / Carrying: 11-20 lbs, Machinery, Pushing / Pulling: 0-25 lbs.

Frequently: Bend/twist, Color vision, Flexing/extending of neck, Interpreting Data, Reaching above shoulder, Repetitive hand/arm use, Squat/kneel, Standing, Walking.

Continuously: Audible speech, Computer skills, Decision Making, Depth perception, Hand use: grasping, gripping, turning, Hearing acuity, Peripheral vision, Problem solving, Seeing – Far/near, Sitting.

The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision.

EOE M/F/Disability/Vet