Administrative Support III - Dept of Dentistry

Nationwide Children's Hospital; Columbus (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Nationwide Children’s Hospital is seeking an experienced administrative professional to support a Section Chief or VP with a broad range of clerical duties. The role involves scheduling, travel planning, and preparing correspondence, spreadsheets, and presentations.

Key tasks include coordinating meetings, handling reimbursement requests, and assisting in department projects and onboarding. Strong customer service and organizational skills are essential in this healthcare environment.

Qualifications

• Must complete Ambassador Program within first 12 months of employment.
• Experience in healthcare environment may be desired.

Responsibilities

• Performs a wide variety of complex administrative activities for a Section Chief or VP, and/or others as assigned.
• Schedules appointments and meeting locations; coordinates travel arrangements and reimbursements.
• Provides excellent service to internal and external customers and proposes solutions to problems.
• Coordinates special projects within the department.
• May provide assistance in training and orientation of colleagues.
• Creates moderately complex correspondence, spreadsheets and visual presentations for projects.

Skills

Ambassador Program

Education

High School Diploma or Equivalent

Job description

Overview

Support BOC as needed for schedule and/or template maintenance in QGenda and Epic softwares

Support BOC as needed for schedule and/or template maintenance in QGenda and Epic softwares

Support Admin II Dental Clinic schedulers as backup for various scheduling duties related to patient care including telephone interaction

Job Description Summary

Performs a wide variety of complex administrative activities for a Section Chief or VP, and/or others as assigned.

Job Description

Essential Functions

• Schedules appointments and meeting locations; coordinates business events. Manages travel arrangements including air reservations, scheduling options, hotel and car rental. Develops travel itineraries in alignment with NCH standards. Responsible for completion of reimbursement requests.
• Provides excellent service to both internal and external customers by applying best practices and standard operating procedures. Anticipates problems and proposes solutions in advance.
• Coordinates special projects within assigned department.
• May provide assistance in training and orientation of colleagues.
• Creates moderately complex correspondence, spreadsheets and visual presentations for projects.

Education Requirement

High School Diploma or Equivalent; business-related or professional development coursework preferred.

Licensure Requirement

(not specified)

Certifications

(not specified)

Skills

Must complete Ambassador Program within first 12 months of employment.

Experience

3 years administrative experience preferred. Experience in a healthcare environment may be desired.

Physical Requirements

• OCCASIONALLY: Climb stairs/ladder, Electricity, Lifting / Carrying: 0-10 lbs, Lifting / Carrying: 11-20 lbs, Machinery, Pushing / Pulling: 0-25 lbs
• FREQUENTLY: Bend/twist, Color vision, Flexing/extending of neck, Interpreting Data, Reaching above shoulder, Repetitive hand/arm use, Squat/kneel, Standing, Walking
• CONTINUOUSLY: Audible speech, Computer skills, Decision Making, Depth perception, Hand use: grasping, gripping, turning, Hearing acuity, Peripheral vision, Problem solving, Seeing – Far/near, Sitting

Additional Physical Requirements Performed But Not Listed Above

(not specified)

"The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"