Administrative Support for Construction Office

Ames Construction; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

Ames Construction is seeking an Administrative Support professional to keep our office operations running smoothly. This role supports teams and leaders by handling daily clerical tasks, coordinating communications, and maintaining accurate records.

The ideal candidate has 1–3 years of administrative experience, strong MS Office skills, and excellent written and verbal communication. This on-site role offers growth within a respected heavy civil contractor with a long-term career path.

Qualifications

• High school diploma or equivalent required.
• 1–3 years administrative or clerical experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Excellent written and verbal communication skills.

Responsibilities

• Provide general administrative support to departments and leadership.
• Manage calendars, schedule meetings, and coordinate appointments.
• Assist with preparing correspondence, reports, and presentations.
• Maintain filing systems (digital and hard copy) and ensure data accuracy.
• Answer phones, respond to emails, and direct inquiries appropriately.
• Assist with data entry, recordkeeping, and database management.
• Support basic accounting functions such as expense tracking and invoice processing.
• Assist with special projects and general office tasks, as assigned.

Skills

Organizational skills

Time management

Written communication

Multitasking

Education

High school diploma or equivalent

Associate’s or bachelor’s degree preferred

Tools

Microsoft Office Suite

Excel

Outlook

Teams

Job description

Ames Construction is seeking an Administrative Support professional to keep our office operations running smoothly. This role supports teams and leaders by handling daily clerical tasks, coordinating communications, and maintaining accurate records.

The ideal candidate has 1–3 years of administrative experience, strong MS Office skills, and excellent written and verbal communication. This on-site role offers growth within a respected heavy civil contractor with a long-term career path.