Administrative Support

Ames Construction; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

Ames Construction is seeking an Administrative Support professional to keep our office operations running smoothly. This role supports teams and leaders by handling daily clerical tasks, coordinating communications, and maintaining accurate records.

The ideal candidate has 1–3 years of administrative experience, strong MS Office skills, and excellent written and verbal communication. This on-site role offers growth within a respected heavy civil contractor with a long-term career path.

Qualifications

• High school diploma or equivalent required.
• 1–3 years administrative or clerical experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Excellent written and verbal communication skills.

Responsibilities

• Provide general administrative support to departments and leadership.
• Manage calendars, schedule meetings, and coordinate appointments.
• Assist with preparing correspondence, reports, and presentations.
• Maintain filing systems (digital and hard copy) and ensure data accuracy.
• Answer phones, respond to emails, and direct inquiries appropriately.
• Assist with data entry, recordkeeping, and database management.
• Support basic accounting functions such as expense tracking and invoice processing.
• Assist with special projects and general office tasks, as assigned.

Skills

Organizational skills

Time management

Written communication

Multitasking

Education

High school diploma or equivalent

Associate’s or bachelor’s degree preferred

Tools

Microsoft Office Suite

Excel

Outlook

Teams

Job description

Ames Construction has been building America for more than 60 years, and our people are the reason we continue to succeed. We are a full-service, heavy civil and industrial contractor building critical infrastructure, including highways, bridges, mines, dams, rail, and more. Our teams take on challenging projects that keep communities safe, supply chains moving, and the country connected. At Ames, we are Fueled by Family. That means we look out for one another, take pride in our work, and build strong relationships rooted in trust and respect. Guided by our core values of People, Team, Our Bond, Persistence, and Vision, we do what we say we will do, push through challenges, and deliver work we’re proud of. When you join Ames, you’re joining a company built for long-term success, where skilled people, strong teams, and disciplined execution come together to build careers and a better future.

Position Summary

The Administrative Support role provides day-to-day clerical and organizational assistance to ensure efficient office operations. This position supports teams and leadership by handling administrative tasks, maintaining records, and coordinating communication across the organization.

Key Duties and Responsibilities

• Provide general administrative support to departments and leadership
• Manage calendars, schedule meetings, and coordinate appointments
• Assist with preparing correspondence, reports, and presentations
• Maintain filing systems (digital and hard copy) and ensure data accuracy
• Answer phones, respond to emails, and direct inquiries appropriately
• Assist with data entry, recordkeeping, and database management
• Support basic accounting functions such as expense tracking and invoice processing
• Assist with special projects and general office tasks, as assigned

Qualifications

• High school diploma or equivalent required
• associate’s or bachelor’s degree preferred
• 1–3 years of administrative or clerical experience
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment

Working Conditions

Location: Office environment: extensive sitting at desk and computer; some standing, bending at the waist, stooping, and reaching required; ability to lift 5-20 pounds occasionally

Ames Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Ames Construction has been building America for more than 60 years, and the people who work here are the reason we continue to succeed. We are a full-service, heavy civil and industrial contractor building critical infrastructure, including highways, bridges, mines, dams, rail, and more. Our teams take on challenging projects that keep communities safe, supply chains moving, and the country connected. At Ames, we are Fueled by Family and Driven by Ownership. That means we look out for one another, take pride in what we build, and take responsibility for our actions, our results, and the long‑term health of the company. Guided by our core values of People, Team, Our Bond, Persistence, and Vision, we do what we say we will do, push through challenges and deliver work we’re proud of. When you join Ames, you’re joining a company built for long-term success — where skilled people, strong teams, and disciplined execution come together to build careers and a better future.

Ames Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.