Administrative Support Coordinator (On-site)

The Park Bank; Madison (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Paid Holidays

Generous PTO

401(k) Company Match

Wellness Reimbursement

Job summary

The Park Bank is seeking an Administrative Support Coordinator to join our corporate team at Park Bank Center. This in-person role welcomes visitors and provides essential support to Human Resources, Marketing, Operations, and other departments.

You'll manage front desk duties, process mail, support scheduling, and assist with special projects while maintaining confidentiality and a professional, courteous demeanor in a fast-paced banking environment.

Qualifications

• 1–3 years of administrative/office support or related experience.
• Strong customer service, communication, and organizational skills.
• Ability to manage schedules and multiple priorities with accuracy.

Responsibilities

• Be the first point of contact for visitors, clients, and associates.
• Answer and direct calls through the bank's main line.
• Assist HR with onboarding, recruiting, open enrollment, and recognition programs.
• Support Marketing with distribution of materials and mailings.
• Coordinate meetings, appointments, and other admin tasks.
• Manage front desk petty cash and postage funds.
• Ensure visitor sign-in and security compliance.

Skills

Customer service

Communication

Organization

Attention to detail

Multitasking

Confidentiality

Professional demeanor

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Description

Join the Park Bank Team!

Park Bank is seeking a dependable, highly organized, detail-oriented, and customer- Administrative Support Coordinator to join our team at our Corporate Headquarters, Park Bank Center. This highly visible role serves as the first point of contact for visitors, clients, and associates while providing administrative support to Human Resources, Marketing, Operations, and other departments throughout the organization.

The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering exceptional support to both internal and external stakeholders. If you are professional, welcoming, and passionate about creating positive experiences while keeping things running smoothly behind the scenes, we'd love to hear from you. This is in person job opportunity, incumbent will work at our Corporate Headquarters, Park Bank Center, WI.

What You'll Do

As the Administrative Support Coordinator, you will play a vital role in supporting the daily operations of the bank by:

• Serving as the first point of contact for visitors, clients, and associates, creating a warm and professional experience.
• Answering and directing incoming calls through the bank's main telephone line.
• Assisting Human Resources with new hire orientation, recruiting activities, open enrollment, employee recognition initiatives, and other administrative functions.
• Supporting Marketing efforts by sorting, printing, collating, proofreading, and distributing marketing materials and special mailings.
• Assisting Operations and other departments with ongoing and one-time special projects.
• Coordinating schedules, appointments, meetings, and administrative tasks as needed.
• Signing for, sorting, and distributing incoming mail and packages from USPS, UPS, and other carriers.
• Managing front desk petty cash and postage funds.
• Maintaining visitor sign-in procedures and ensuring compliance with building security processes.
• Supporting cross-functional projects and additional duties throughout the year.

What We're Looking For

Required Education & Experience

• Minimum of 1-3 years of administrative, office support, receptionist, customer service, or related experience; or an equivalent combination of education and experience.

Required Skills & Qualifications

• Strong customer service skills with a friendly, professional, and approachable demeanor.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage schedules, appointments, and multiple priorities simultaneously.
• High attention to detail and commitment to accuracy.
• Ability to adapt to changing priorities and respond professionally to unexpected situations.
• Proven ability to provide exceptional support to internal and external stakeholders.
• Professional appearance and demeanor that reflects Park Bank's values and culture.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong proficiency with Microsoft Office applications, including: Outlook, Word, Excel, PowerPoint, Teams

Why Work for Park Bank?

At Park Bank, we're proud to offer a supportive, collaborative culture and an outstanding benefits package, including:

• Medical, Dental, and Vision Insurance
• Four Benefit Package Options to Fit Your Needs
• 10 Paid Holidays (Including Your Birthday!)
• Generous PTO Program That Increases with Years of Service
• Competitive 401(k) Company Match
• Wellness Reimbursement Program
• Associate Resource Groups (ARGs)
• Eligibility for Bank-Wide Bonus Program
• Professional Development Opportunities
• And More!

Requirements

• Park Bank is a drug free workplace. All candidates selected for new employment with Park Bank will be required to submit to drug testing after a conditional offer of employment. Employment is contingent on the associate passing the drug test.
• Credit, Criminal and Driving history will be reviewed when making final employment decisions consistent with applicable laws.
• Park Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status and protected veteran status.
• Park Bank is committed to providing individuals with disabilities with reasonable accommodations in its job application and hiring process. If you have difficulty using our online application system because of a disability, you may contact us at the following email address and phone number: [e-mail] or 608.301.8674.
• The Immigration Reform and Control Act of 1986 require employers to verify the employment status of each person hired.
• Through UnitedHealthcare, UMR and HealthSCOPE Benefits is the published Machine-Readable Files on behalf of Park Bank. Please click to review: Transparency in Coverage