Administrative Support Coordinator II, Mathematics and Statistics

San Diego State University; San Diego (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

San Diego State University seeks an Administrative Support Coordinator II for the Mathematics and Statistics Department. This full-time position involves overseeing administrative operations, ensuring faculty support, and managing office policies. The ideal candidate will have extensive knowledge of office practices and software, with a focus on providing excellent administrative service.

Benefits

Rich benefits package

Qualifications

• Fully functional knowledge of standard office procedures and practices.
• Ability to understand and operate in various organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation.

Responsibilities

• Ensure overall administrative operation of the Mathematics and Statistics Department.
• Lead office activities and meet secretarial needs of faculty.
• Establish office policies, procedures, and priorities.

Skills

Microsoft Office Suite

Outlook

Google Mail and Calendar

Education

High school program or equivalent

Tools

ORACLE

PeopleSoft

OnBase

Interfolio

ASTRA

AppExpress

SIMS/R

Job description

Administrative Support Coordinator II, Mathematics and Statistics

Job No: 515151
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time


Position Summary

The Department of Mathematics and Statistics is one of the largest departments under the college of Sciences. Within the Department of Mathematics and Statistics there are three distinct divisions, each of which, in many universities, is a completely separate departmental unit. They are Mathematics and its Applications, Mathematics Education, and Statistics. In this department, these divisions have their own faculty associate chairs and manage their own degree programs, both at the bachelor's and the master's level. Faculty participate in two Ph.D. programs, but these are not managed by the department. The Department of Mathematics and Statistics offers service courses for many departments across the campus.

The Administrative Support Coordinator is responsible for the overall administrative operation of the Mathematics and Statistics Department. This position serves as office lead and has administrative responsibility for ensuring that the secretarial needs of the faculty are met. The Administrative Support Coordinator also ensures that procedures are properly carried, ensures established deadlines are met by all members of the faculty and support staff, and establishes office policies, procedures, priorities, and deadlines.

For more information regarding the Biology Department, click here.

This is a full-time (1.0 time-base) benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Specialized Skills

• In-depth knowledge of Microsoft Office Suite -Word, Excel, PowerPoint, Access
• In-depth knowledge of Outlook, Google mail and calendar

Preferred Qualifications

• Knowledge and understanding of university policies and procedures
• Experience coordinating with SDSU departments, SDSU Research Foundation, and outside agencies
• Advanced MS Excel spreadsheet experience such as using pivot tables and conditional formatting
• Experience with ORACLE, PeopleSoft, OnBase, Interfolio, ASTRA, AppExpress, SIMS/R
• Experience in preparation of faculty, lecturer and Teaching Associate and Graduate Assistant appointments
• Experience with policies and procedures as they apply to CSU bargaining units, specifically unit 3 and unit 11.
• APDB reporting
• Experience with higher education class schedules
• Experience with the retention, tenure and promotion process and periodic evaluation for temporary faculty

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,800 per month.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,681 - $6,034 per month.

SDSU Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on July 14, 2022. To receive full consideration, apply by July 13, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at [e-mail].


Advertised: Jun 28, 2022 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/515151/administrative-support-coordinator-ii-mathematics-and-statistics







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