Administrative Support Coordinator II, Biology Department

San Diego State University; San Diego (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

San Diego State University is seeking an Administrative Support Coordinator II for the Biology Department. This full-time position involves managing budgets, supporting faculty and academic appointments, and ensuring the efficient operation of departmental functions. Ideal candidates will possess strong office management skills and a background in educational administration.

Benefits

Comprehensive benefits package

Overtime compensation eligibility

Standard work hours

Qualifications

• In-depth knowledge of Microsoft Office Suite including advanced Excel skills.
• Ability to understand and operate within various organizational structures.
• Experience with higher education policies and procedures preferred.

Responsibilities

• Manage the Faculty Budget and process academic appointments.
• Prepare class schedules and administrative reports.
• Serve as the office lead for reappointment and promotion processes.

Skills

Knowledge of Microsoft Office Suite

Communication

Business Mathematics

Education

High school program or technical/vocational program

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Outlook

Google Suite

Job description

Administrative Support Coordinator II, Biology Department

Job No: 515147
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time


Position Summary

The Department of Biology is the largest department within the University. Its wide spectrum of teaching and research covers all major areas of biology including Microbiology, Ecology, Evolution and Systematics, Marine Biology, and Zoology.

The Administrative Support Coordinator is a vital member of the Biology department and coordinates the administrative operation of the office. This position reports to the department chairs of the Biology Department. Major responsibilities include maintenance of the Faculty Budget for both departments, including the processing of academic appointments for faculty, teaching associates and graduate assistants, processing of sabbatical/leave paperwork, reporting workload of instructional positions (APDB), assisting with all State and SDSURF budgets, and assisting with purchasing for the departments to maintain and track all fiscal transactions.

The Administrative Support Coordinator also serves as the office lead and is the department contact for reappointment, tenure, and/or promotion (RTP), is responsible for administrative reports, the preparation of the class schedule, and performs a variety of general office and clerical/administrative functions for the department chairs, faculty, and students. As lead, this position ensures continuous and efficient operations of the Biology department.

For more information regarding the Biology Department, click here.

This is a full-time (1.0 time-base) benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Specialized Skills

• In-depth knowledge of Microsoft Office Suite -Word, Excel, PowerPoint, Access
• In-depth knowledge of Outlook, Google mail and calendar

Preferred Qualifications

• Knowledge and understanding of university policies and procedures
• Experience coordinating with SDSU departments, SDSU Research Foundation, and outside agencies
• Advanced MS Excel spreadsheet experience such as using pivot tables and conditional formatting
• Experience with ORACLE, PeopleSoft, OnBase, Interfolio, ASTRA, AppExpress, SIMS/R, WebPortal, AdobeSign
• Experience in preparation of faculty, lecturer and Teaching Associate and Graduate Assistant appointments
• Experience with policies and procedures as they apply to CSU bargaining units, specifically unit 3 and unit 11.
• Experience with higher education class schedules
• Experience with the retention, tenure and promotion process and periodic evaluation for temporary faculty
• Experience with APDB reporting

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,800 per month.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,681 - $6,034 per month.

SDSU Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on July 12, 2022. To receive full consideration, apply by July 11, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at [e-mail].


Advertised: Jun 27, 2022 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/515147/administrative-support-coordinator-ii-biology-department







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