Administrative Support Coordinator I

California State University, Sacramento; Menlo Park (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Join a forward-thinking institution as an Administrative Support Coordinator I, where you will play a vital role in the Department of Ethnic Studies. This position is perfect for someone who thrives in a dynamic environment, providing essential clerical and administrative support while engaging with diverse faculty, students, and community members. You'll be at the forefront of operations, ensuring smooth communication and organization within the department. If you are passionate about fostering an inclusive atmosphere and possess strong multitasking abilities, this opportunity will allow you to make a significant impact in a vibrant academic setting.

Qualifications

• Experience in clerical and administrative support in a complex environment.
• Ability to use standard office software and learn new technologies quickly.

Responsibilities

• Support day-to-day operations of the department office and provide clerical support.
• Coordinate meetings and events, maintaining positive relationships with faculty and students.

Skills

Clerical support

Administrative support

Communication skills

Interpersonal skills

Multi-tasking

Judgment and discretion

Data entry

Event coordination

Diversity, equity, and inclusion

Business math

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office

Internet

Job description

Working Title: Administrative Support Coordinator I

Classification Title: ASC I

Posting Details

Priority Application Deadline: Sunday, November 17th @ 11:55pm PST (Posting will remain open until filled)

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2, 5, 7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Support Coordinator I is responsible for supporting the majority of day-to-day operations of the department office and administrative support functions for the Department of Ethnic Studies. This position provides a full range of clerical and administrative support to the Department Chair, ASC II, and faculty. The ASC I position holds primary responsibility for front desk reception and related business operations, administrative support for GE Area F courses, and liaising with campus programs that most frequently partner and coordinate with the Ethnic Studies, i.e., EOP, Full Circle Project, Cooper Woodson program, and CAMP. This position performs a variety of administrative support duties under the lead direction from the department ASC II that support department office operations, academic programs, and events. The position uses judgment and discretion to independently interpret and apply detailed knowledge of university and department policies and procedures, as well as knowledge of organizations governing students, faculty, and staff.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3864 per month - $3941 per month. Anticipated hiring range commensurate with candidate's education, experience, skills, and training.

Minimum Qualifications

Regular (Probationary) Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

1. Experience providing clerical and administrative support functions in a complex administrative environment.
2. Experience in independently setting priorities, meeting deadlines, and multi-tasking in a work environment with frequent interruptions.
3. Basic knowledge of and ability to follow standard office procedures (i.e., filing, maintaining of records, answering phone and transferring of voicemail messages).
4. Thorough knowledge in using standard office software such as Microsoft Office (i.e., Word, Excel, PowerPoint, Outlook) and the Internet.
5. Good written and verbal communication skills with the ability to convey information clearly and accurately in the form of correspondence and reports.
6. Strong interpersonal skills.
7. Ability to maintain positive relationships with faculty, administrations, other staff, students, and community members.
8. Ability to perform a variety of clerical/administrative duties and data entry with speed and accuracy.
9. Demonstrated ability to coordinate meetings and events.
10. Ability to develop, revise and maintain department website.
11. Familiarity with budget and financial record tracking.
12. Ability to use judgment and discretion and maintain the confidentiality of sensitive materials.
13. Experience working with people from diverse backgrounds.
14. Experience with promoting diversity, equity, and inclusion.
15. Ability to apply judgment, discretion, and initiative and make appropriate recommendations.
16. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
17. Ability to perform standard business math, such as calculate ratios and percentages.
18. Ability to maintain and store data, records, and other information securely according to university policy.
19. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Condition of Employment:

- Ability to pass a background check.

Preferred Qualifications

1. Bachelor’s degree from an accredited college or university.
2. Familiar with personnel procedures for faculty and staff.
3. Knowledge of the discipline of Ethnic Studies.
4. Experience working in an institution of higher education.

Documents Needed to Apply

Resume, cover letter, and a diversity, equity and inclusion statement.

Diversity, Equity and Inclusion Statement: Sac State holds diversity, equity and inclusion (DEI) in its core values. Please include a statement up to 1 page, discussing your commitment to support student, staff, faculty and community members in a diverse University setting. Include in your statement your contributions to equity, diversity and inclusion and information of your understanding of these topics.

Failure to upload required documentation may result in disqualification.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability.