Administrative Support Coordinator — Growth-Driven Office Pro

Elite Grounds, LLC; Pleasant Grove (UT); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Paid holidays

Paid vacation

Health insurance

Vision benefits

Dental benefits

Growth opportunities

Inclusive work environment

Job summary

Elite Grounds, LLC, a division of Stratton Landscape Group, LLC, is seeking an Administrative Support Coordinator in Pleasant Grove, UT. The role provides essential clerical and operational support for a growing landscape maintenance company headquarted in Utah.

The ASC will interact with clients, crews, management, and vendors across two locations, handling scheduling, invoicing, file management, and onboarding. Strong organization, tech aptitude, and bilingual English/Spanish are preferred.

Qualifications

• First point of contact for clients, vendors, and staff, providing exceptional customer service.
• Coordinates calendaring of appointments, meetings, and landscape projects.
• Assists in preparation of contracts, proposals, and reports, ensuring accuracy and timely completion.
• Maintains and organizes office files, records, and documentation according to company practices.
• Supports accounting and budgeting processes, including invoicing and expense tracking.
• Coordinates logistics for staff meetings, training sessions, and company events.
• Assists with procurement of office supplies and equipment, ensuring resources are available as needed.
• Demonstrates professional communication with clients and employees.
• Quickly learns to use company-specific technology (training provided).
• Troubleshoots scheduling conflicts, client issues, and operational challenges.
• Prior experience in client-facing role in landscape construction/maintenance desirable.
• Basic knowledge of accounts receivable and bookkeeping.
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Responsibilities

• Drafts emails, initiates texts, and makes phone calls.
• Responds to emails, texts, and phone calls.
• Provides updates to clients regarding schedules, services, and estimates.
• Creates, updates, and tracks work orders, service tickets, and job progress.
• Assists with employee onboarding, timekeeping, and records management.
• Manages inventories of office, breakroom, restrooms supplies.
• Prepares invoices, processes payments, and assists with AR follow-up.
• Resolves client concerns professionally and escalates as required.
• Orders materials, tracks deliveries, and maintains vendor relationships.

Skills

Customer service

Calendar management

Contract preparation

Records management

Invoicing

Vendor management

Office administration

Communication

Bilingual English/Spanish

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Job description

Elite Grounds, LLC, a division of Stratton Landscape Group, LLC, is seeking an Administrative Support Coordinator in Pleasant Grove, UT. The role provides essential clerical and operational support for a growing landscape maintenance company headquarted in Utah.

The ASC will interact with clients, crews, management, and vendors across two locations, handling scheduling, invoicing, file management, and onboarding. Strong organization, tech aptitude, and bilingual English/Spanish are preferred.