Administrative Support Coordinator: Data & Client Services

Winston Staffing Services; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Winston Staffing Services is seeking an Administrative Support Coordinator to oversee essential departmental operations, including high-volume data entry, medical review determinations, and client support. This role requires accuracy, organization, and technical savvy to navigate multiple software platforms.

You will be the backbone of the administrative workflow, ensuring timely communications with hospitals and clients, handling memos, and maintaining up-to-date records across systems in a

Qualifications

• High School Diploma or GED required.
• Minimum of two years admin or data-entry experience.
• Prior experience in a healthcare environment is a plus.

Responsibilities

• Perform high-accuracy data entry for diverse client cases, including Medical Claims and DRG reviews.
• Generate professional hospital and client correspondence; type and finalize physician review letters within regulatory timeframes.
• Serve as a point of contact for clients and hospitals with timely status updates and inquiries.
• Manage incoming/outgoing claims, scanning, and inter-departmental communications; assist with special projects.
• Maintain real-time accuracy of computer records by logging review results and detailed case comments across platforms.

Skills

Data entry accuracy

Communication skills

Time management

Team collaboration

Reliability

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Job Description

Job Description

Job Summary We are seeking a detail-oriented Administrative Support Coordinator to manage essential departmental operations. In this role, you will be the backbone of our administrative workflow, handling high-volume data entry, managing medical review determinations, and providing top-tier support to our clients and special projects. The ideal candidate thrives in a fast-paced environment and possesses the technical savvy to navigate multiple software platforms with ease.

Core Responsibilities

• Data Management: Perform high-accuracy data entry for diverse client cases, including Medical Claims and DRG reviews. Maintain and organize physical and digital departmental files.
• Correspondence & Reporting: Generate professional hospital and client correspondence. Type and finalize physician review determination letters within strict regulatory timeframes.
• Client Relations: Serve as a point of contact for clients and hospitals, providing timely status updates and handling inquiries with a professional demeanor.
• Logistics & Support: Manage incoming/outgoing claims, scanning, and inter-departmental communications. Assist with special projects and the preparation of routine memos.
• System Updates: Maintain real-time accuracy of computer records by logging review results and detailed case comments across various platforms.

Qualifications

• Technical Proficiency: Strong typing skills and mastery of Microsoft Office Suite (Word, Excel, Outlook). Comfortable learning and switching between different software interfaces.
• Communication: Exceptional written and verbal communication skills; ability to interact professionally with healthcare providers and corporate clients.
• Time Management: Highly organized with a proven ability to prioritize multiple tasks and meet tight deadlines independently.
• Collaborative Mindset: A reliable team player who can also work autonomously with minimal supervision.
• Reliability: Consistent ability to adhere to the assigned work schedule.

Education & Experience

• Education: High School Diploma or GED required and presented with application
• Experience: Minimum of two (2) years of administrative or data entry experience.
• Preferred: Prior experience within a medical or healthcare environment is a significant plus.