Accounts Payable Clerk II - Accounts Payable

Albany Medical College; City of Albany (NY); On-site; USD 40,495 - 52,643; Full time

Benefits offered by this job

Excellent health care coverage with no copay

Support for emotional and mental wellbeing

Job summary

A leading medical institution in Albany is seeking an Administrative Support Associate VII to manage accounts payable. The role involves handling supplier invoices, reimbursements, and ensuring compliance with financial policies. Successful candidates will demonstrate attention to detail, time management, and customer service skills. This position requires collaboration with various departments to support the operational needs of the Albany Med Health System. Join a dynamic team dedicated to providing outstanding service in a medical environment.

Qualifications

• Proficient in managing accounts payable and related transactions.
• Ability to coordinate payment processing and maintain records effectively.
• Skilled in providing excellent service to internal and external stakeholders.

Responsibilities

• Manage supplier invoices and reimbursements efficiently.
• Ensure compliance with accounting policies and regulations.
• Collaborate with various departments to support overall operations.

Skills

Attention to detail

Time management

Customer service

Education

High School Diploma or equivalent

Tools

Enterprise Resource Planning (ERP) software

Spreadsheets

Job description

Administrative Support Associate VII - Accounts Payable page is loaded## Administrative Support Associate VII - Accounts Payablelocations: DNU 1275 Broadway Albany, NY 12204time type: Full timeposted on: Posted Todayjob requisition id: 67460Department/Unit:Accounts PayableWork Shift:Day (United States of America)Salary Range:$40,495.10 - $52,643.64Under the direction of the Accounts Payable Manager, the Accounts Payable Specialist is part of the team responsible for the payment or distribution of all accounts payable related transactions to support the operations of all campuses of the Albany Med Heath System (AMHS). This includes supplier invoices, reimbursements, refunds, credits and related transactions, issued by all payment methodologies. The team is accountable for ensuring payment of payables and related credits in an accurate and timely manner, while ensuring compliance with all applicable policies and regulations. The team is also responsible for responding to inquiries and requests regarding payments which includes coordinating and organizing of payment scheduling and payment issue research and resolution. This may also include supplier statement review. The position will provide outstanding levels of services to all stakeholders, both internal and external to the organization.Work collaboratively and effectively as a member of the team responsible for coordinating the scheduling and payment of invoices, reimbursements, refunds, credits, and all related transactions. Respond to requests from suppliers and departmental staff regarding scheduling or status of payment requests in an accurate, timely, and professional manner. Assit with the coordination and organization of strategies and resources used to support payment processing such as scheduling, tracking, and monitoring of invoices. This includes use of existing resources such as spreadsheets and reports, as well as creation and implementation of new resources as appropriate. Ensure transactions are processed in an accurate and timely manner in the Enterprise Resource Planning (ERP) software in accordance with cash allocation issued by Treasury. This includes awareness of and consideration for invoices with sensitive payment terms or rebate or discount opportunities based on payment timing. Issues that require additional intervention should be identified and addressed timely. Ensure timely and accurate compilation and distribution of payments. This includes tracking and follow up to ensure successful completion of the payment process. This also includes researching and coordinating with other team members to resolve payment related issues needed to successfully complete the payment process. Assist, educate, and support departments, colleagues, and suppliers with requests concerning invoice or reimbursement processing, policies, or payment status. Ensure compliance with and enforcement of all applicable policies, procedures, and regulations. This includes ensuring all invoices and expense reimbursements include appropriate and required documentation and approval(s). Ensure compliance with supplier file processes and standards to ensure invoices and payments are processed and issued to the correct supplier, location and payment method. Assist with identification and pursuit of unclaimed funds identified for the organization. Ensure records are maintained and accessible to support and comply with financial processes and regulations. Work collaboratively with all other AMHS departments to support the AMHS and Supply Chain missions and ensure outstanding customer services in a collaborative and efficient manner. This includes but is not limited to Supply Chain departments of Sourcing & Contracting, Data Integrity, Accounts Payable, and Receiving and Distribution, but also Finance and Treasury. Other duties as assigned. It is expected that this position be available and willing to provide assistance or coverage for colleagues to meet the operational needs of the organization. Additionally, staff may be asked to assist in other duties or projects not specifically outlined in this job description. It is expected that staff willingly assist to the best of their abilities and within the expectations of their position. AMHS also reserves the right to reevaluate and reassign duties based on the changing demands of the office, either temporary or permanently.Thank you for your interest in Albany Medical Center!Albany Medical is an equal opportunity employer.This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.Albany Medical Center is the centerpiece of medicine, research, and medical education in New York’s Capital Region and is the area's largest private employer with more than 10,000 employees. Albany Medical Center offers excellent career opportunities in a wide range of roles in both patient care and administration. We value all our staff members and offer including: · Excellent health care coverage with no copay at Albany Medical Center providers· A wide array of services and programs to support emotional, physical, and mental wellbeing Anchored in the state’s historic capital city, Albany Medical Center offers a full range of inpatient and outpatient care and is home to the region’s largest hospital, only Level 1 adult and pediatric trauma centers, and only children’s hospital. The downtown campus also offers opportunities at Albany Medical College. , along with , , , and the , form the Albany Med Health System, serving more than three million people over 25 counties.