Customer Service Billing Associate II

Albany Med; Broadway (VA); On-site; USD 47,000 - 66,000; Full time

Job summary

Albany Med Health System is seeking a SBO Customer Service Billing Associate II to provide empathetic customer support for patients across the Albany Med Health System network. The role handles billing questions, payment plans, and insurance inquiries within established guidelines.

You will manage high-volume calls, ensure accurate records, and collaborate with billing, legal, and insurance teams on complex cases to maintain accurate cash flow.

Qualifications

• High School Diploma or GED required; an Associate's degree preferred.
• 1–2 years of customer service or billing experience required.
• Strong analytical skills to identify trends and root causes.
• Excellent verbal and written communication with de-escalation ability.
• Familiarity with CRM systems and billing processes.

Responsibilities

• Be primary contact for patient inquiries, handling >100 calls daily.
• Assist with payment plans, insurance questions, and account status.
• Update patient insurance and demographic information accurately.
• Manage work queues and assist with cross-functional billing tasks.
• Support escalated issues and ensure adherence to procedures.

Skills

Customer service

Billing

Analytical skills

De-escalation

Time management

Education

High School Diploma

Associate's Degree

Tools

CRM software

Billing software

Payment processing tools

Job description

Department/Unit: AMHS - Self Pay Billing Office Work Shift: Day (United States of America) Salary Range: $46,947.00 - $65,726.00

The SBO Customer Service Billing Associate II is responsible for providing customer service to patients and families who have received services at any of the five main campus locations within the Albany Med Health System including 125 + practice locations. The department is responsible for $65-70M in total Self-Pay AR.

The Customer Service Billing Associate II is the primary point of contact for customer/patient inquiries, receiving more than 100 calls per day. This position has experience in collecting payments, assisting with insurance inquiries, providing account status, and can handle more challenging customer calls. In addition, the Customer Service Billing Associate II is responsible for managing complex tasks, including processing advanced work queues, participating in specialized projects, and executing higher-level assignments requiring in-depth knowledge and problem-solving skills.

Essential Duties and Responsibilities

Manage inbound and outbound calls with professionalism and empathy, addressing customer inquiries, including those related to CRM systems—to ensure accurate and timely support Assist patients in reviewing and selecting appropriate payment plan options within the Albany Med Health System guidelines, including guidance on available Financial Aid programs Maintain strong listening skills; ability to de-escalate in difficult or emotional customer interactions. Manage more complex credit balance accounts Accurately update, add, or remove patient insurance and demographic information to ensure up-to-date records and seamless billing processes including Manage assigned work queues and perform intradepartmental workflow tasks as needed to support efficient operations and cross-functional collaboration Manage a cash drawer as needed Provide support for escalated issues from Level I staff, ensuring timely resolution and adherence to established protocols Perform cross-functional coordination with billing, legal, and insurance teams to ensure accurate processing and issue resolution Responsible for managing in-person customer service interactions with professionalism, empathy, and efficiency Knowledgeable of bad debt regulations and processes. Works with BD Agency on inquiries. Meet daily/weekly productivity standards with acceptable QA results. Additional responsibilities as required.

Qualifications

High School Diploma/G.E.D. - required Associate's Degree - preferred 1–2 years of relevant customer service or support experience - required Demonstrated ability to manage more complex financial and billing issues Strong analytical skills for identifying trends and root causes Good knowledge of billing, insurance, and payment plan processes Ability to work independently, take ownership Continued strong communication and de-escalation ability Excellent verbal and written communication Strong attention to detail; ability to follow processes accurately Basic understanding of relevant financial/billing terms Effectively defuse high-stress customer interactions to achieve positive outcomes Familiarity with CRM or customer support software Ability to manage time effectively and complete multiple tasks Knowledge of billing practices, insurance procedures, and payment plan management, ensuring the smooth operation of revenue cycle functions and optimizing cash flow Understanding of financial aid offerings and regulations to assist patients in navigating available options Advanced understanding of medical terminology Equivalent combination of relevant education and experience may be substituted as appropriate.

Thank you for your interest in Albany Medical Center! Albany Medical Center is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Medical Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Thank you for your interest in Albany Med Health System! Albany Med Health System is an equal opportunity employer. This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Albany Medical Center is the centerpiece of medicine, research, and medical education in New York’s Capital Region and is the area's largest private employer with more than 10,000 employees. Albany Medical Center offers excellent career opportunities in a wide range of roles in both patient care and administration. We value all our staff members and offer outstanding employee benefits including:

• Excellent health care coverage with no copay at Albany Medical Center providers
• A wide array of services and programs to support emotional, physical, and mental wellbeing

Anchored in the state’s historic capital city, Albany Medical Center offers a full range of inpatient and outpatient care and is home to the region’s largest hospital, only Level 1 adult and pediatric trauma centers, and only children’s hospital. The downtown campus also offers opportunities at Albany Medical College. Albany Medical Center, along with Columbia Memorial Health, Glens Falls Hospital, Saratoga Hospital, and the Visiting Nurses, form the Albany Med Health System, serving more than three million people over 25 counties.